Administrative Coordinator

EuRIC is looking for a motivated Administrative Coordinator to join our dynamic team as soon as possible. In this role, you will lead the smooth and effective functioning of the association’s daily operations. The role is ideal for a proactive and well-organised professional with experience in office and association management.

 

EuRIC is the voice of the European recycling industry and gathers the vast majority of national recycling federations and leading recycling companies. The Confederation represents about 5,500+ recycling companies – from market leaders to SMEs – generating an aggregated annual turnover of about 95 billion EUR by treating various waste streams such as household or industrial & commercial waste including ferrous and non-ferrous metals, electronic waste, end-of-life vehicles, packaging, end-of-life tyres, textiles, ships, as well as construction & demolition waste. More information about EuRIC: www.euric.org

 

Responsibilities:

 

• Office Administration:
  • Ensure smooth day-to-day office operations
  • Maintain office supplies and equipment
  • Manage correspondence (email, post, calls) and documentation
• Membership & Sponsorship Support:
• Maintain and update member & sponsor database, contact lists and intranet
• Handle member & sponsor inquiries and onboarding
• Organise logistics of meetings, conferences, and events
• Book venues, handle catering, and registrations
• Make travel arrangements for the team
• Support the organisation of General Assemblies and internal meetings (invitations, agendas)
• Handle daily accounting tasks (invoice processing, expense reports, liaison with external accountant incl. for VAT declaration)
• Track budgets and support the annual audit process
• Coordinate HR administration (contracts, insurances, leave tracking)
• Event & Meeting Coordination:
• Financial & HR Support:

 

Desired profile

 

• A university degree in Business Administration, Accounting or Finance is a plus.
• Fluency in English and French (written and spoken); other languages are a strong asset.
• Strong organisational, time-management, and multitasking skills with attention to detail.
• Excellent interpersonal and communication skills.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint); familiarity with accounting software is a plus.
• Basic knowledge of MailChimp, HubSpot or a similar CRM software, Teams.
• Ability to work both independently and as part of a small international team.
• Knowledge of Belgian administrative procedures and AISBL structures is an advantage.

 

 Professional experience

• At least 2 years of relevant professional experience in a similar administrative role, ideally in an association, NGO, or EU-focused environment.

 

We offer

• A permanent contract with a competitive benefits package (including meal vouchers, eco-cheques, sports and culture vouchers, a pension scheme, as well as DKV insurance).
• A mobile phone subscription, with a business device and working laptop.
• Reimbursement of public transport (STIB annual pass).
• Training opportunities to support your personal growth.
• Option to work remotely 2 days/week.
• An opportunity to contribute to a dynamic industry in a multicultural setting, and in an inclusive and friendly work environment.

 

Application procedure

• Application Deadline: 10 June 2025
• To apply, send a one-page cover letter and your CV in PDF format to info@euric.org, addressed to Ms. Julia Ettinger.
• Use the subject line: “Administrative Coordinator – Application” including your first and last name.
• Interviews will be conducted on a rolling basis.

All applications will be handled confidentially and solely for recruitment purposes. Only shortlisted candidates will be contacted for interviews by no later than 13 June 2025.