Administrative Coordinator, CLASSE & CBB

   

About The Cornell Laboratory for Accelerator-Based ScienceS and Education

The Cornell Laboratory for Accelerator-Based ScienceS and Education (CLASSE ) is a federation of research centers that carry out frontier research in accelerator physics and engineering. Within this federation, is the Center for Bright Beams (CBB ), a research center dedicated to increasing the intensity, or brightness, of beams of charged particles available to science, medicine, and industry. 

Learn more about CLASSE here: https://www.classe.cornell.edu

About The Center for Bright Beams

The Center for Bright Beams (CBB) is a National Science Foundation Science and Technology Center. CBB’s research brings together faculty, postdocs, and graduate students from diverse fields at eight universities and three national labs whose research aims to gain the fundamental understanding needed to advance accelerator technology, benefiting a wide range of accelerator applications. 

Learn more about CBB here: https://cbb.cornell.edu

The Opportunity

Cornell Laboratory for Accelerator-based Sciences and Education (CLASSE) and the Center for Bright Beams (CBB) are at the forefront of groundbreaking research and innovation. As we continue to push the boundaries of science and education, we are seeking a proactive and resourceful Administrative Assistant IV to join our team. This is an exceptional opportunity to contribute to the success of prominent research centers and to support a vibrant community of faculty, staff, and students.

Key Responsibilities:

• Complex Logistics and Travel Management: Plan and organize intricate travel arrangements and prepare comprehensive reimbursement reports.
• Financial and Grant Support: Assist in managing finances, including the oversight of subawards, grant proposal processes, and NSF reporting.
• Event Coordination and Planning: Play a crucial role in organizing seminars, conferences, workshops, and various events, ensuring smooth execution and outstanding experiences for all participants.
• Data and Records Management: Take charge of maintaining essential databases, websites, and participant records, including the coordination of data for annual reports and publication records.
• Office and Program Support: Serve as a welcoming receptionist, manage office supplies, and ensure the seamless operation of our work environment.
• Safety and Security: Maintain the CULearn safety training database and manage ID card/security access, ensuring a safe and secure environment for all members of CLASSE.
• Communications and social media: Maintain and enhance our online presence through website updates and social media engagement, keeping our community informed and connected.

Success Factors:

• Initiative-taking individuals with excellent organizational and time-management skills.
• Strong communicators who thrive in a fast-paced, dynamic setting.
• Learners who seek opportunities to develop their skills, learn new skills, and apply them to improve processes.
• Detail-oriented professionals with a knack for multitasking and prioritizing.
• Collaborators who are committed to fostering an inclusive and diverse work environment.

If you are an administrative professional that is eager to make a meaningful impact in a leading-edge research environment, we encourage you to apply with your resume and cover letter. Join us at CLASSE & CBB and be a part of something truly extraordinary.

What We Need

All applicants must include a resume and cover letter for full consideration.

• Associate’s degree and 2-4 years of relevant work experience, or an equivalent combination of education and related work experience. 
• Ability to successfully prioritize and oversee multiple tasks in a busy work environment.  
• Ability to be self-directed and exhibit sound judgment.  
• Accuracy and attention to detail.
• Proficiency with Microsoft suite, including Outlook calendaring, and Google applications. 
• Effective team member with positive attitude and effective communication skills. 
• Experience collaborating directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Enthusiastic about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and wellbeing.
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members. 

Rewards and Benefits

• This position is based in Ithaca, New York, and is fully on-site on the Ithaca main campus.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay .
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards .
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell’s impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children’s Tuition Assistance Program.

No visa sponsorship or relocation assistance is available for this position.

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

   

Familiarize yourself with Cornell’s COVID-19 workplace guidance as well as the university’s COVID-19 services and information .

  

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$24.78 – $28.80

Remote Option Availability:

Fully Onsite

Company:

Endowed

Contact Name:

Brad Stock

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator .

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates .

Current Employees:

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Online Submission Guidelines:

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Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email [email protected] .

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University’s Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at [email protected] .

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing [email protected] .

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here . This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-03-18