Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

Student Activities

Proposed Minimum Salary

$3,000.00 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are
The Department of Student Activities fosters and supports leadership, learning, and involvement opportunities that enhance the growth and development of students and recognized student organizations. As members of the university community, we are committed to a philosophy of shared responsibility that develops leaders of character dedicated to serving the greater good, and we subscribe to the Texas A&M core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. To learn more, please visit https://studentactivities.tamu.edu/ . Clarification about our position titles can be found at http://tx.ag/Positions .

What we want
The Administrative Coordinator I is responsible for coordinating functional support for all professional staff within the Student Organization Leadership & Development (SOLAD) area, as well as coordinating key processes and services within the office. This role will manage student organization insurance procurement, constitution review, and concessions processing, while also supporting procurement, scheduling, reservations, and communication functions for the Assistant Director and area staff. The position will supervise all area student assistants, including hiring, training, and evaluation, and provides coordination for student organization special funding. The selected candidate will subscribe to and support our commitment to all perspectives, talents, and identities as stated above. If this description appeals to you, then apply for this great opportunity!

What you need to know
Starting Salary: $36,000/year

Professional Development: $800/year for professional development opportunities and conference attendance

Cover Letter/Resumé: A cover letter and resumé are strongly recommended. You may upload these documents on the application under CV/Resume.

Position Details: Employee will supervise 3 Student Assistants

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience

• Two years of related experience in office administration

Required Knowledge, Skills, and Abilities:

• Ability to multi-task and work cooperatively with others

• Knowledge of word processing, spreadsheet, database, and presentation applications

• Interpersonal and communication skills

• Planning and organization skills

Preferred Qualifications:

• Experience with student organizations, activities, programming and administration in a university setting

• Excellent Microsoft Excel and word processing skills

Essential Duties/Tasks

• Process Management & Customer Service – Manages key processes, including administration of the Special Event Insurance process and the Sponsored Events Calendar, as well as oversight for student organization constitution review processes. Assists students, faculty, and staff with risk management and recognition related inquiries and documents, and handles complex communications – in person, over the phone, through email, and in writing – with a variety of university and community constituents and partners.

• Administrative Support – SOLAD Area – Serves as the office manager for the area, managing meeting rooms/spaces and equipment reservations, coordinating office purchasing and procurement, overseeing concessions permit intake and routing, reviewing organization Event Forms, and conducting student organization meetings and consultations. Oversees the maintenance of office records, resource materials, equipment, and supplies, manages technical and confidential information and correspondence, and compiles information and creates reports as needed. Provides administrative coordination for the Assistant Director through calendar management and phone/office screening, and for all professional staff through meeting scheduling, room reservations, travel arrangements, and administrative projects.

• Program Support – Organization Management Initiatives – Coordinates Student Organization Funding Assistance Board processes related to the management of applications, committee scheduling and attendance, documentation and tracking of allocation decisions, and communication with applicants regarding timelines, outcomes, and requirements. Coordinates and/or supports other designated organization management programs, leadership and community engagement programs, and other area special projects.

• Supervision – Hires, trains, and directly supervises area student assistants, with responsibility for evaluation of these individuals in the performance of their duties.

• Other Duties – Represent the SOLAD team and the Department of Student Activities on departmental, divisional, and/or university committees. Performs other duties as assigned.

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays 

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month

• Automatically enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more 

• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee

For additional Information on benefits Click here

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.