Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M Engineering

Department

Electrical Engineering

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Administrative Coordinator I provides administrative support to the Department of Electrical and Computer Engineering faculty and students. Position oversees the day-to-day operations of the department’s main office.

Responsibilities:

• Serve as main point of contact for the Department of Electrical and Computer Engineering main office by greeting and assisting visitors, answering phone, etc. as well as serving as liaison with various offices of campus, mail services, delivery services, copy machine maintenance, etc.
• Management of the student workers and serving as the primary approver of students work hours within Workday.
• Maintains an assortment of fiscal, administrative, & academic records which includes scanning files into Laserfiche and record retention.
• Assist with preparations for department special events/meetings which include External Advisory and Development Council and faculty and staff meetings/retreats.
• Assist with preparations for faculty candidate visits.
• Assist faculty with organizing meetings and events.
• Serving as the backup support for the Departmental Distinguished Speaker Series & Leaders & Innovators Series which includes coordinating travel arrangements for speakers, reimbursing guests for any travel expenses incurred during their visits, facilities needs for each seminar, and organizing food for the seminars.
• Handle textbook orders, desk copy requests, and maintain inventory of textbooks, etc. check out to teaching assistants/graders. Coordination and distribution of teaching evaluations.
• Schedule and maintain department conference rooms and operate computer and other equipment in the rooms. Maintain sign out log for conference room keys.
• Assist faculty with travel preparations & reimbursements as needed.
• Serve as exam proxy for some faculty.
• Provide advanced administrative support to the various research groups as needed.
• Assist with correspondence, schedule and coordinate meetings, workshops, etc. May be asked to assist faculty and students from other groups as needed.
• Print business cards for faculty and staff as needed. Order department supplies, toner cartridges, and paper, as well as maintain the supply closets. May also assist in delivering, pick up, or receiving payments, documents, supplies, or materials.
• Assist Capstone Design faculty with planning/coordination of Capstone Design Demo events.
• Assist in the efforts of the departmental annual fundraiser which includes coordination of the mail out request.
• Assist with department activities/meetings when needed. Assist other staff with various projects.
• SECC department coordinator.
• Other duties will be assigned as needed.

What we need:

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of related experience.

Work Location:

• Main Campus – College Station, TX

About the Department of Electrical and Computer Engineering:

The Department of Electrical and Computer Engineering at Texas A&M University leads advanced research in several important national and global areas for the betterment of humanity. Areas of research include power and power electronics, information systems, computer architecture, analog and mixed signals circuits, biomedical imaging, and photonics and semiconductors, with ML/AI infused in several of these research areas. Situated conveniently in the hub of the Dallas–Austin–Houston technology triangle, the department collaborates closely with key players in healthcare, computing, telecommunications, energy, and semiconductor manufacturing sectors. It also benefits from its proximity to and engagement with the Army Futures Command and the facilities and test-beds available at the Texas A&M System’s RELLIS Campus. With strong support from Texas’ robust manufacturing sector and its economy, the department has numerous opportunities to engage in exciting interdisciplinary research partnerships that are shaping the future educational and research landscapes. These partnerships include collaborations and engagement with the Texas A&M Data Science Institute, the Global Cyber Research Institute, the Texas A&M Energy Institute, and the Smart Grid Center.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance https://engineering.tamu.edu/information/esac/staff-development/staff-development-opportunities.html
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Offer total rewards through competitive and equitable pay, flexible benefits, professional development, performance recognition and work-life balance.
• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.  Exemplify equal pay for equal work, with allowable pay differences based on factors not prohibited by law.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.