Administrative Coordinator II

Position Details

Position Information

Recruitment/Posting Title	Administrative Coordinator II
Job Category	Staff & Executive – Administrative & Support
Department	RWJ-Emergency Medicine
Overview	New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator II for the department of Emergency Medicine at the Robert Wood Johnson Medical School. The Administrative Coordinator II will perform a wide variety of administrative services within the department of Emergency Medicine. Coordinates office support operations. Among the key duties of this position are the following: Plans and schedules the work of the section to make maximum effective utilization of employees, equipment, resources and materials within budgetary requirements. Prepares departmental reports. Assists in preparing studies of human resources, space and equipment utilization, etc. Handles administrative or statistical details for special projects. Serves as liaison between the department and administrative units, such as Purchasing, Human Resources, IST, Accounting and Payroll. Assists in the preparation of department budget by compiling data and preparing recommendations. Maintains records of fiscal expenditures, provides appropriate documentation. Provides administrative support for the Chair and Administrator of the department including scheduling meetings and processing routine correspondence. Schedule various meetings for department and make all necessary arrangements for the meeting such as room reservations, room set up, order audio visual equipment. Expedites and coordinates services such as maintenance, service and repairs, supplies and mail.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Exempt
Grade	19S
Position Salary
Annual Minimum Salary	52503.000
Annual Mid Range Salary	62615.000
Annual Maximum Salary	74061.000
Standard Hours	37.50
Union Description	HPAE, Local 5094
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Seniority Unit
Terms of Appointment	Staff – 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s Degree plus one (1) year of administrative experience in a government agency, university setting or large business office with responsibility for office management, preparation of reports, supervision of staff, etc. Equivalent experience, education and/or training may be substituted for the education requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must be proficient in computer applications as required by the department.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment	Physical Demands:  Standing, sitting, walking, talking or hearing. No special vision requirements. Work Environment:  Moderate noise (examples: business office with computers and printers, light traffic).
Special Conditions

Posting Details

Posting Number	24ST0117
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Rutgers University – New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement