Administrative Coordinator (MCMAI)

Work for the IMF. Work for the World.

 

• The FO Administrative coordinator plays a pivotal role in providing comprehensive administrative assistance to senior leadership, including the Director and Deputy Directors (B4) and the senior coordinator and direct supervisor. This position involves managing calendars, correspondence, databases, travel arrangements, and expense reports ensuring accuracy and adherence to organizational policies. Proofreads, edits, reviews, and formats documents; addresses routine questions and correspondence; maintains databases; and refers complex issues to higher-level assistants or the supervisor. Participates on Fund-wide administrative committees and working groups, including those for technology reviews.

Major Duties and Responsibilities

Participates in the drafting of documents by integrating text, tables and charts from multiple sources/software applications. Drafts and edits routine correspondence on administrative matters. Proofreads and edits documents on behalf of supervisor and/or office/division staff; ensures correct grammar, spelling, and punctuation; formatting in accordance with Fund style. Organizes, files, and retrieves documents from physical and electronic repositories. Maintains, tracks and extracts data from administrative, economic, and financial databases. Initiates standard reports to inform administrative decisions or check compliance with Fund procedures. Maintain databases and filing systems in OneDrive for the Director, ensuring the accuracy and accessibility of information. Reviews incoming and outgoing documents (such as board documents, briefing papers, back-to-office reports) and distributes board documents, including prior editing and formatting, to send them through the review process. Prioritizes, routes, and schedules work to ensure an appropriate and efficient resolution/response. Anticipates and resolves competing priorities or escalates to a senior coordinator or supervisor when necessary. Assists with first-line technical support to colleagues at all levels within the work unit on Fund systems, office productivity software, and other office automation technologies such as mobile technology and teleconferencing. Guides and follows up with technical support vendors/contacts on behalf of supervisor and/or staff. Assists with expert and vendor administration/on-boarding, off-boarding, provisioning, and financial/budgetary tracking and reporting. Organizes meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers. Coordinates and publishes internet or IMF intranet postings for the work unit, including country entries. Requests interpretation services when needed. Disseminates Fund administrative policies within the work unit for staff at all levels. Creates and maintains spreadsheets to track administrative data or processes for the unit. Ensures compliance with policies and liaises with relevant departments to resolve issues, as necessary.

 

Minimum Qualifications

High school diploma or equivalent, supplemented by a minimum of two years of relevant work experience, is required. No previous experience would be required for those who have completed a bachelor’s degree.

Only candidates who are currently residing in the Washington D.C. metro area will be considered.

Candidates must have passed the Office Assistant online exam to be eligible.

Department:

MCMAI Monetary and Capital Markets Dept. Immediate Office

Hiring For:

A04, A05

The IMF is committed to achieving a diverse staff, including age, creed, culture, disability, educational background, ethnicity, gender, gender expression, nationality, race, religion and beliefs, and sexual orientation. We welcome requests for reasonable accommodations for disabilities during the selection process.