Administrative Coordinator – Parker Lab

Primary Work Address: Dept of Biochemistry, Boulder, CO, 80309

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The Howard Hughes Medical Institute (HHMI) advances the discovery and sharing of scientific knowledge to benefit us all. As a biomedical research organization and philanthropy, HHMI supports a vibrant community of academic researchers, educators, students, and professionals. Together, we’re unlocking the fundamentals of biology and building an open, inclusive future for science.

The lab of Dr. Roy Parker at the University of Colorado Boulder is seeking an Administrative Coordinator to support day-to-day operations. The Parker lab addresses the regulation of RNA molecules, how that impacts normal physiology of eukaryotic cells, and how aberrant RNA regulation contributes to human disease.  The major focuses in the lab are in three areas: regulation of RNA degradation, understanding the RNA chaperone network, and understanding the connections of RNA and Tau. More information can be found by visiting https://www.colorado.edu/lab/parkergroup/

About the Administrative Coordinator role:
You will hold an integral role within the lab – providing and coordinating the day-to-day administrative support involved in running the lab and serving as both a collaborative partner to Dr. Parker and the primary liaison between the lab and various external partners (CU administrative offices, HHMI science operations offices, etc.). The successful candidate will have a background in operations and/or administrative support and be committed to fostering a collaborative, thoughtful work environment. This role is best fit for someone who is a self-starter and proactive in their support style – and someone who is passionate about the research work that the lab is conducting.

The lab is flexible to consider applicants who would prefer a full-time work schedule and applicants who would prefer a part-time work schedule.

What we provide:

• A competitive compensation package with comprehensive health and welfare benefits.

• Joining the vibrant University of Colorado Boulder research community.

• Joining an interactive, collegial lab team that is doing innovative science on human disease and basic physiology.

• Access to HHMI’s on-demand training courses and interactive skill-building sessions taught by members of our learning and organization development team.

• Access to science seminars and classes at the University of Colorado Boulder

What you’ll do:

• Provide support to Dr. Parker with travel coordination, calendar management, letter writing/sending, and proofreading.

• Assist with graphic design for presentations, manuscripts and grants.

• Update Dr. Parker’s CV, the lab database, and the online bibliography.

• Work with partners at HHMI and CU to support all HR personnel-related activities (appointments, reviews, recruiting/hiring, visas, lab visitors, volunteers, etc.) and administrative functions.

• Process meeting registrations, reimbursements, and publication charges for Dr. Parker and lab team members.

• Manage lab supplies and inventory purchasing process.

• Monitor financial status of grants and speedtypes. Resolve discrepancies and assist in all aspects from setup to closeout. 

• Support teaching activities, class preparation, online posting to class, and grading. 

• Reconcile on-campus spending account and process reimbursement payments.

• Complete annual reporting required by CU.

What you bring:

• A bachelor’s degree is required. Applicants with graduate degrees are also welcome to apply.

• Previous administrative experience in academia or a research/science environment would be a plus.

• Strong sense of self-motivation, integrity, trustworthiness, and demonstrated ability to work well in a diverse environment with people from a wide variety of backgrounds.

• Passion for efficiency, operational excellence, and process improvement.

• Ability to work independently and prioritize according to needs.

• Ability to develop, train, and support members of the lab team.

• Excellent verbal and written communication skills.

• Excellent problem-solving skills and high attention to detail.

• Excellent interpersonal, organizational, communication, and teamwork skills.

• Strong knowledge of computers and MS Office software.

Compensation Range:

Administrative Assistant II – $47,600 (minimum) – $59,439 (midpoint) – $77,300 (maximum)

Administrative Coordinator – $62,900 (minimum – $78,636 (midpoint) – $102,200 (maximum)

Pay Type: Annual

HHMI’s salary structure is developed based on relevant job market data. HHMI considers a candidate’s education, previous experiences, knowledge, skills and abilities, as well as internal equity when making job offers. Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range. 

Physical Requirements

Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).

Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

Please Note:

This job description sets forth the job’s principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however.  Unless they begin with the word “may,” the

Essential Duties and Responsibilities described above are “essential functions” of the job, as defined by the Americans with Disabilities Act.

Compensation and Benefits

Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more. 

HHMI is an Equal Opportunity Employer