ABOUT US 

At Perspective Fund, we’re on a mission to change the narrative ecosystem around progressive issues. We fund and partner with impact-oriented mediamakers and campaigns using storytelling to transform minds and inspire action. Driven by this belief, we champion projects that not only stand on their own as first-rate pieces of media, but that equip their audiences with the knowledge, willpower, and community infrastructure to bring about a more socially and economically inclusive world. Perspective provides storytellers and journalists with the funding, tools, and strategy-driven support to tell stories about equity and justice that generate action. 

ABOUT THE JOB 

We are seeking a highly organized and experienced Administrative Coordinator to support our Program and Grants Management teams. This currently includes a Grants Manager, two Program Officers, and a Strategic Projects Manager. This new role will be essential in ensuring the smooth and efficient operation of our grantmaking and programmatic activities. The Administrative Coordinator will support problem-solving, consistently looking for ways to improve efficiencies across the organization, and helping the team stay organized. This role provides administrative support but also offers an excellent opportunity for individuals interested in learning about philanthropic grantmaking in the documentary field. Familiarity with and passion for the documentary field would be a bonus! We have a highly flexible remote work policy with a preference for the person in this role to be located on the East Coast, near our base in New York.

KEY RESPONSIBILITIES 

General Administration

• Providing day-to-day administrative support for the team, including website maintenance, supporting core operational processes, and responding to general inquiries about Perspective Fund.
• Meeting coordination including agenda development, facilitation support, scheduling, preparing any necessary technology, notetaking, and overseeing follow-up communications or next steps.
• Supporting the preparation and proofing of public correspondence and communications, ensuring clarity and professionalism.
• Assist in planning and executing internal and external events (virtual and in-person) related to team building and programmatic activities. Manage event logistics, including venue booking, catering, and participant coordination.

Programs and Grants Coordination

• Input and manage data related to grants and programs in the organization’s database systems, including the grants management system (GivingData and Salesforce), and Airtable. Ensure data integrity and accuracy. Review data for consistency and completeness.
• Conduct media monitoring to collate content about current or prospective grantees and the documentary impact field at large.
• Assist in grants management through the preparation, review, and processing of grant applications, payments, and reports. Support the maintenance of accurate and up-to-date records of all grant-related documentation. Track deadlines, issue reminders, and ensure timely grantmaking processes.
• Support the Grants and Programs team with special projects and initiatives as assigned. Upcoming projects include transitioning grants management systems and piloting measurement, evaluation, and learning practices across our programs.

REQUIRED QUALIFICATIONS

We are looking for someone who demonstrates the following:

• At least three years of administrative experience that required cross-team support, preferably in a nonprofit, philanthropic, or arts and culture-related setting.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks, pivot when needed, and prioritize effectively in a fast-paced environment.
• Proficiency with a variety of computer software applications. Our team currently uses DocuSign, Google Suite, Asana, Slack, Airtable, GivingData, and Salesforce.
• Ability to take initiative, solve problems creatively and work independently.
• Ability to handle confidential information with complete discretion.
• Familiarity with and commitment to human rights and social justice issues.
• A commitment to continued learning on issues related to race, gender, diversity, equity, inclusion, and belonging is required of all Perspective staff as we value social justice as an organizational operating principle.
• Willingness to learn, think outside of the box, and have fun!

PREFERRED QUALIFICATIONS

• Experience working in the film or documentary industry.
• Project management and event planning experience.
• Perspective Fund’s working language is English; proficiency in additional languages is a plus.
• We welcome applications from candidates in all locations, but preference will be given to candidates based on the East Coast, near our base in NY.

NOTE: All applicants must be legally eligible to work in the United States at the time of hire to be considered for this position.

LIMITATIONS AND DISCLAIMER

The above job description describes the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position. The team member may be required to perform duties outside of their normal responsibilities from time to time, as needed.

COMPENSATION AND BENEFITS

Salary range: $75,000 – $85,000 based on experience

We hope that you’re excited by the possibilities that come with working at Perspective Fund. In order to further support you in bringing your best self to work:

We offer competitive health, dental, and vision coverage (no matter where you live in the continental US).

We provide reimbursement for home office supplies and a generous professional development stipend.

We offer generous vacation with 24 paid days off up until 3 years of employment, 29 days at 3-7 years and 34 for over seven years of employment. In addition, we cover 12 paid holidays.

We provide you with a laptop and cellphone.

We hold company-wide in-person retreats once per quarter.

We help you save for retirement by providing an 8% nonelective employer contribution to your 401(k).

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Perspective Fund is an equal-opportunity employer. We value a diverse workforce and an inclusive culture. We encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law. Black people, Indigenous people, people of color; lesbian, gay, bisexual, transgender, queer, and intersex people; women; people with disabilities, protected veterans, and formerly incarcerated individuals are all strongly encouraged to apply.

Perspective Fund makes every effort to assure that its recruitment and employment provide all qualified persons, including persons with disabilities, with full opportunities for employment in all positions and are committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please email jobs@perspectivefund.org. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.