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The European Department has an opening for an Administrative Coordinator/Senior Administrative Coordinator in the Northwestern 1 (N1) Unit. The selected candidate will work under the supervision of the Unit Chief and is expected to provide a wide range of office duties and assistance to the unit staff as directed. He/she will be responsible for managing the workflow of the unit and for ensuring the quality and timeliness of its output.

Key Duties and Responsibilities

• Participates in the drafting of documents by integrating text, tables and charts from multiple sources/software applications. Drafts and edits routine correspondence on administrative matters.
• Proofreads and edits documents on behalf of supervisor and/or office/unit staff; ensures correct grammar, spelling, and punctuation; formatting in accordance with Fund style.
• Provides administrative and logistical support for mission teams both before and after the mission in coordination with field offices when necessary.
• Organizes, files, and retrieves documents from physical and electronic repositories. Maintains, tracks and extracts data from administrative, economic, and financial databases. Initiates standard reports to inform administrative decisions or check compliance with Fund procedures.
• Reviews incoming and outgoing documents (such as board documents, briefing papers, back-to-office reports) and distributes board documents, including prior editing and formatting, to send them through the review process.
• Monitors and responds as necessary to e-mail, fields requests for information/comment, and tracks/enforces all associated deadlines. Prioritizes, routes, and schedules work to ensure an appropriate and efficient resolution/response. Anticipates and resolves competing priorities or escalates to a senior assistant or supervisor when necessary.
• Assists with first-line technical support to colleagues at all levels within the work unit on Fund systems, office productivity software, and other office automation technologies such as mobile technology and teleconferencing. Guides and follows up with technical support vendors/contacts on behalf of supervisor and/or staff. Assists with expert and vendor administration/on-boarding, off-boarding, provisioning, and financial/budgetary tracking and reporting.
• Organizes meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers. Coordinates and publishes internet or IMF intranet postings for the work unit, including country entries. Requests interpretation services when needed.
• Disseminates Fund administrative policies within the work unit for staff at all levels. Creates and maintains spreadsheets to track administrative data or processes for the unit. Ensures compliance with policies and liaises with relevant departments to resolve issues, as necessary.

Qualifications

Educational development, typically acquired by the completion of a high school diploma or equivalent, supplemented by a minimum of six years of relevant experience, is required. External candidates must have spent at least two of the six required years of experience in a lead role.

Only candidates who are currently residing in the Washington DC metro area will be considered.

This vacancy shall be filled by a 3-year Term appointment in accordance with the Fund’s new employment rules that took effect on May 1, 2015.

Department:

EURN1 European Department Northwestern 1

Hiring For:

A05, A06

The IMF is committed to achieving a diverse staff, including age, creed, culture, disability, educational background, ethnicity, gender, gender expression, nationality, race, religion and beliefs, and sexual orientation. We welcome requests for reasonable accommodations for disabilities during the selection process.