IDB3375 – Administrative Expenses Specialist

Job Purpose:

• Review Vendor and other payments to ensure compliance with the Bank policy and International Accounting Standards
• Provide financial analysis to support the annual planning and Periodic forecasting of the Bank’s administrative expenses
• Manage the processing of quarterly VAT refund requests, the communication with the tax authority and the tax audit.
• Participate in developing, enhancing, implementing, and testing of internal controls.

Key Accountabilities:

Administrative Expenses:

• Review and verify daily transactions/payment vouchers such as vendors invoices, contracts to ensure completeness, and accuracy of payments.
• Ensure that the payments are in line with the terms and conditions in the Contract with Vendors and External consultants.
• Ensure compliance and conformance of all transactions with IsDB’s policies and procedures, guidelines and IsDB’s internal control systems.
• Provide technical advice in the preparation and settlement of complex transactions.
• Identification and communication of any admin expense irregularities or non-compliance to the management.

Value Added Tax (VAT)

• Verify and review the recording of Input VAT to ensure that it is in compliance with the requirement of tax authority.
• Formulate and manage the activities relating to the quarterly VAT refund for IsDB Group.
• Submission of the periodic refunds for the Bank and staff.
• Manage the audits carried out by Tax Authority.
• Manage and coordinate all Bank communications to the tax authority.

Analysis:

• Analyze financial or operating data to satisfy regulatory requirements.
• Contribute to annual planning and periodic forecasting for consolidated administrative expenses.
• Assess data for integrity and analytical purposes as and when required.
• Reconcile vendor balances and associated general ledger accounts such as the American Express Corporate Travel account and The Good Receipt account on a regular basis.
• Ensure accurate posting of expense transactions in accordance with Bank policy and International Accounting Standards.
• perform detailed scenario and run rate analyses, and other standard or ad hoc analyses to meet variety of management objectives.

Policies and Procedures:

• Analyze and identify gaps in existing policies for procurement of goods and services and staff payroll and loan processes and recommend improvements after benchmarking them with the international standards.
• Contribute to formulation of policies and guidelines governing payment requests from contractors and other vendors including consultants, field representatives, mission advances and others.
• Provide guidance on interpretation of IsDB Group policies and procedures, and legislative regulations applicable for the Division.

Reporting:

• Develop relevant financial reports, monthly statements as required by the Department.
• Design and maintain on- line and manual financial reporting systems.
• Prepare periodic or ad-hoc reports as and when requested by the management.

Academic and Professional Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field is required.
• Certification in CA, ACCA or CPA is preferred.
• Minimum 5 years of experience in finance and accounting, multilateral institute experience is preferred.

Skills & Necessary Knowledge:

• Building Relationships
• Passion for Excellence
• Analytical Thinking
• Problem Solving
• Stakeholder Management
• Bank Knowledge
• Financial Management
• Islamic Finance
• Accounting
• Business and Procurement Process
• Experience in the usage of Microsoft Office Suite (MS Word, Excel, etc.)
• Hands-on experience in ERP like Oracle / SAP

Languages:

• English – Mandatory
• Arabic – Preferred
• French – Preferred