He/she assists the Representative to ensure smooth organization of the front office. The Administrative/ Finance Assistant works in close collaboration with the UN Country Team, OHCHR, UNDP staff to exchange information and ensure consistent service delivery

1. Ensure implementation of operational strategies and procedures, focusing on achievement of the following results:
2. Manage the project budget focusing on achievement of the following results:

• Applicable human resources procedures and records are implemented and available.
• Full compliance of administrative and financial activities, administrative, procurement and human resources and financial recording/reporting system and audit follow up with applicable UN and donor’s rules, regulations, policies, and strategies.
• Implementation of the effective internal control, proper design and functioning of the administrative and financial resources management system.
• Manage contracts of Programe consultants and support meeting minutes consolidation and follow up on action points.
• Actively participate in discussions related to efficient and effective Programme implementation and general office management.
• Support OHCHR Program Coordinator to manage of all financial resources through planning, guiding, monitoring, and controlling of the resources in accordance with applicable OHCHR/ UN rules and regulations.
• Preparation and monitoring of projects’ budgets in Atlas, consolidation of reports, preparation of the electronic requisitions.
• Elaboration of proper mechanisms to eliminate deficiencies in budget management.
• Collection of information on internal and external clients’ satisfaction and needs in order to develop improvements to services;
• Ensuring that advance payments and direct payments are properly reviewed and made on a timely basis, as well as ensuring that payment information is properly recorded into the Atlas system on a timely basis;
• Ensuring that cost-sharing contributions are properly transferred to the project on a timely basis.

1. Preparation of financial reporting of the project to donors and other stakeholders:

• Consolidate annual and monthly financial reports for the Secretariat, RC, National Steeering Committee, Spotlight Initiative Global Secretariat and Donor
• Periodic and regular written status reports, including weekly, quarterly and end of mission reports;
• Take into account remarks from the project steering committee and make necessary adjustment in the project budget and financial reporting.
• Collect data and consolidate financial reports as requested e.g. per government ministry, CS-NRG etc. as applicable and requested.

1. Ensure capacity building of Spotlight Initiative partners. 

• Provide advice and guidance on operational policies and financial matters to the programe management and coordination unit and partners
• and build the capacity of Civil society national reference group and enhance their understanding of administrative, procurement and financial procedures and processes.
• Briefly describe the functions/ activities (scope, location, results expected, etc.) and other information that will help to understand the nature of the work.
• As applicable, include any relevant data/information/policy framework that may be required for each activity.

Competencies

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical competencies

• Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed.
• Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.
• Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions, and supporting decision-making.
• Ability to develop solutions to problems by involving the human perspective in all steps of the problem-solving process.
• Ability to animate individuals and communities of contributors to participate and share, particularly externally.
• SDG Monitoring and Reporting
• Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust, and mutual understanding
• The key purpose is having an impact on the efficiency of the OHCHR Liberia Office. Accurate presentation of information strengthens the capacity of the OHCHR’s office as an effective contributor to the processes of UN reform and integration and improved coordination leading to increased aid effectiveness.
• Understands the main processes and methods of work regarding the position.
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks.
• Demonstrates good knowledge of information technology and applies it in work assignments.
• Reports to internal and external clients in a timely and appropriate manner.
• Organizes and prioritizes work schedule to meet client needs and deadlines.
• Responds to client needs promptly.
• Gathers and disseminates information on best practice in accountability and results-based management systems.

Leadership and Self-Management

• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating teamwork
• Managing conflict. Informed and transparent decision making.
• Learn Continuously – Actively pursue opportunities for learning and self-development professionally and personally.
• Achieve Results- Hold self and others accountable for results.
• Public Relations- Ability to build and maintain an overall positive public image for the organization, its mandate, and its brand, while ensuring that individual campaigns and other communications and advocacy initiatives are supported in reaching the public.
• Adapt with Agility- Be flexible in handling change, and adopt new ideas, approaches and ways of working.
• Ethics – Ethics UN policy knowledge – ethics Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity.
• Change Management- Ability to prepare, support, and help individuals and teams in designing and implementing organizational change. 

Communication – Ability to manage communications internally and externally, through media, social media, and other appropriate channels