Administrative Intern

Training components and learning elements

UNOPS highly values interns’ contributions and realizes the importance of learning during an internship. The internship programme will include on the job training and exposure to various Administrative functions and tools. The intern will have access to a large offering of online training on the comprehensive UNOPS intranet and opportunities to communicate with other country offices.

UNOPS encourages the intern to raise specific wishes regarding learning opportunities before and during the internship.

Terms and Conditions

UNOPS will provide the intern with the following:

• The incumbent shall receive a monthly stipend designed to contribute to the cost of daily expenditures such as commuting and meals, if s/he is not receiving funding through an internship programme external to UNOPS, or from a specific institution.
• If mission travel is undertaken, Daily Subsistence Allowance, in accordance with UN policy
• The internship comes with no expectations of future employment with UNOPS as a direct result of the internship

Functional Responsibilities

• The Support Services Unit supervised by the Support Services Manager is based in Islamabad including Administration, Finance, Procurement, ICT and Safety & Security teams.
• The incumbent will report to the Senior Administrative Associate Senior Assistant for carrying out the daily  tasks as covered in the scope of position listed below.
• The candidate will work under the direct supervision of Senior Administrative Associate and will be responsible to perform the following duties:

Duties and Responsibilities

• Assist in coordination of the administrative procurement activities for the UNOPS office and assist in preparation of estimates and coordination with the suppliers
• Make travel bookings in UNOPS ERP as directed by the supervisor
• Support the  administrative arrangements for the events, workshops and meetings as and when required
• Support the Admin Team in vehicle fleet management in close coordination with the Senior Driver by keeping the fuel, maintenance and vehicle efficiency logs up to date and updating the logistics roster
• Maintenance of administrative files and admin drive
• Support the administrative team in organizing the inventory records, assets tagging inventory/asset verification exercise
• Coordinate with the project teams for transportation arrangements
• Supporting the administrative team with dispatch and distribution of mail, printing and scanning.
• Filing of handover vouchers/forms of stocks issued and/or returned
• Support the admin team in documentation of visa requests and maintenance and updating of various logs
• Assist the admin team in organizing the storage container

Training components and learning elements

• UNOPS highly values interns’ contributions and realizes the importance of learning during an internship. The internship programme will include on the job training and exposure to various Human Resources management tools. The intern will have access to a large offering of online training on the comprehensive UNOPS intranet and opportunities to communicate with other country offices.
• UNOPS encourages the intern to raise specific wishes regarding learning opportunities before and during the internship.

Education/Experience/Language requirements

Academic qualifications

• Candidates must have recently completed a  Bachelors,or Masters (preferably MBA, MPA, Psychology, or other relevant discipline) or have graduated from such studies within three (3) years prior to the applications date of the internship.

Computer Literacy

• Good IT skills are required.
• Experience of working in google suit applications including google docs, Sheets and slides is highly desirable
• Knowledge of ERP systems is an asset

Language Skills

• Fluency in English is required

Source: https://www.unjobnet.org/jobs/detail/69329351