Administrative Intern

Background

Finance Unit (FU) and Human Resources Unit (HRU) at UNDP Viet Nam provide various services to the UNDP Office, as well as other UN agencies. The two mentioned units are looking for a national intern to provide support with the units’ day-to-day tasks. 

Duties and Responsibilities

The selected intern is requested to provide the following support for FU and HRU in compliance with UNDP rules and regulations:

(i) For FU:

• Support with filing and scanning financial documents as required (both soft & hard copies)
• Perform regular backup for requests sent to FU from SharePoint to One Drive, ensuring files are backed up and stored in respective folders with referenced names
• Update request status in a timely manner for all requests on the payment portal
• Perform mapping and clean up for financial records & files on the FU’s shared folder

(ii) For HRU:

• Support with administrative and logistic tasks of recruitment cases
• Support with ensuring email lists, ground passes, and desk registrations are updated and renewed timely
• Support with updating organigrams and personnel information
• Support with various office events and surveys (retreat, all-staff meeting…) under guidance

The intern will also perform other basic tasks for the units as requested by his/her supervisors.

Competencies

UNDP is seeking candidates with the following personal qualities:

• Interest and motivation in working in an international organization;
• Good analytical skills in gathering and consolidating data and research for practical implementation;
• Good writing and oral presentation skills;
• Initiative-taking person with a goal-oriented mind-set;
• Communicates effectively when working in teams and independently;
• Good in organizing and structuring various tasks and responsibilities;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Responds positively to feedback and differing points of view;
• Demonstrated interest in the field of development;
• Demonstrated research and analytical capacity;
• Proven ability to manage diverse and complex tasks, with tight deadlines;
• Consistently approaches work with energy and a positive, constructive attitude.

Required Skills and Experience

Applicants to the UNDP internship programme must at the time of application meet one of the following requirements:

(a) Be enrolled in a postgraduate degree programme (such as a master’s programme, or higher);

(b) Be enrolled in the final academic year of a first university degree programme (such as bachelor’s degree or equivalent);

(c) Have recently graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation;

(d) Be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program.

Applicants should have the following qualifications and skills:

• Be able to communicate in English and Vietnamese effectively
• Good command of computer skills: MSWord and Excel are required

Desired qualification and experience:

• Background in Finance/Accounting is desirable
• 01 year of working experience in administrative and/or logistics support is an asset