Administrative Manager - Tenders Global
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Administrative Manager

United Nations Children's Fund

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Job Description

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Description

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Under the direct supervision of the Chief Administrative Management Services (AMS) – Division of Financial and Administrative Management (DFAM), the incumbent will be part of the team responsible for the management of archival holdings at UNICEF NYHQ and the organization’s archival function globally.
Summary of key functions/accountabilities:
  • Develop and implement strategies, policies, and procedures for the management of UNICEF’s historical records and artefacts and facilitate their access.
  • Lead the development, implementation, and management of the archival program across UNICEF offices globally.
  • Oversee the management of archival holdings at UNICEF NYHQ, both analogue and digital, in accordance with international standards.
  • Develop and implement strategies to mitigate the risk of organizational memory loss including through the digitization of physical records.
  • Lead the UNICEF archives transformations from analogue and manual systems to digital structures.
  • Lead the development and implementation of the UNICEF’s digital preservation programme, including the digital online access platform for UNICEF archival materials.
  • Provide on-going support to UNICEF-wide initiatives for digital preservation and better management of digital collections.
  • Contribute as a subject matter expert to the UNICEF’s information management function in implementing, maintaining, and enforcing records and information management policies across the organization.
  • Promote the UNICEF archives and the archival function both within the organization and in the external research community.
  • Lead the Records Management and Archiving team as an organizational unit of the Administrative Management Section to achieve results in line with DFAM Office Management Plan priorities
  • Advise researchers on the availability of and restrictions on archives collections, offering guidance to identify relevant research content where required.
  • Implements integrations between the digital preservation system and other critical UNICEF systems.
To qualify as an advocate for every child you will have:
  • An advanced university degree (Master’s or higher) in Archival Studies, Information Management Sciences, Records Management, Library Management Sciences, or in a related field with demonstrated expert knowledge of archives- and Information Management-related international standards, principles, and best practices, is required.
  • A minimum of eight (8) relevant years of professional experience in archives management, with supervisory responsibilities, is required.
  • Excellent knowledge of an archival management system (e.g. Atom, Scope Archives, Archives Space, etc.) is highly desirable.
  • Knowledge of SharePoint is considered an asset.
  • Excellent knowledge of international archival description standards (e.g., ISAD(G), RAD, etc.) is highly desirable.
  • Experience of working on large-scale digitization projects for documents and multimedia is highly desirable.
  • Experience working in a United Nations (UN) agency, and/or international organization, some of which was gained in a developing country, and/or familiarity with emergency, is considered an asset.
  • Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) is an asset.

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