Administrative Manager

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Description

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• Develop and implement strategies, policies, and procedures for the management of UNICEF’s historical records and artefacts and facilitate their access.
• Lead the development, implementation, and management of the archival program across UNICEF offices globally.
• Oversee the management of archival holdings at UNICEF NYHQ, both analogue and digital, in accordance with international standards.
• Develop and implement strategies to mitigate the risk of organizational memory loss including through the digitization of physical records.
• Lead the UNICEF archives transformations from analogue and manual systems to digital structures.
• Lead the development and implementation of the UNICEF’s digital preservation programme, including the digital online access platform for UNICEF archival materials.
• Provide on-going support to UNICEF-wide initiatives for digital preservation and better management of digital collections.
• Contribute as a subject matter expert to the UNICEF’s information management function in implementing, maintaining, and enforcing records and information management policies across the organization.
• Promote the UNICEF archives and the archival function both within the organization and in the external research community.
• Lead the Records Management and Archiving team as an organizational unit of the Administrative Management Section to achieve results in line with DFAM Office Management Plan priorities
• Advise researchers on the availability of and restrictions on archives collections, offering guidance to identify relevant research content where required.
• Implements integrations between the digital preservation system and other critical UNICEF systems.

• An advanced university degree (Master’s or higher) in Archival Studies, Information Management Sciences, Records Management, Library Management Sciences, or in a related field with demonstrated expert knowledge of archives- and Information Management-related international standards, principles, and best practices, is required.
• A minimum of eight (8) relevant years of professional experience in archives management, with supervisory responsibilities, is required.
• Excellent knowledge of an archival management system (e.g. Atom, Scope Archives, Archives Space, etc.) is highly desirable.
• Knowledge of SharePoint is considered an asset.
• Excellent knowledge of international archival description standards (e.g., ISAD(G), RAD, etc.) is highly desirable.
• Experience of working on large-scale digitization projects for documents and multimedia is highly desirable.
• Experience working in a United Nations (UN) agency, and/or international organization, some of which was gained in a developing country, and/or familiarity with emergency, is considered an asset.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) is an asset.

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