*Administrative Manager

Come join the staff at OUHSC and become a part of Oklahoma’s premier research university which leads the state in education and career opportunities. OUHSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer.

The Department of Neurosurgery is seeking an Assistant to the Chair/Administrative Manager. Accountable for the operation and administration of a department on behalf of the Chair and/or Administrator of the Department of Neurosurgery.

Duties:

• Manages all accounts for the department.
• Reconciles accounts monthly and creates cost spending certification reports.
• Monitors and ensures money is spent correctly.
• Sets up new vendors and ensures invoices are put on correct accounts.
• Makes cash deposits into special accounts. 
• Prepares department budget.
• Analyzes departmental financial procedures.
• Makes recommendations for change and develops strategy for change. 
• May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.  
• Collects time sheets, enters into PeopleSoft, tracks leave, and special pays. 
• Supervises office staff.
• Responsible for hiring, firing, training, conducting performance appraisals, disciplining, delegating tasks, overseeing work, and development.
• Anticipates staffing needs by analyzing workflow and strengths of employees. 
• Prepares monthly reports for balanced accounts, verification reports, and management reports.
• Routes to appropriate personnel. 
• Develops departmental policy by analyzing current procedures and work issues. 
• Maintains policy and procedure manuals and documents processes.
• Supports the Chair and Vice Chair for clinical, academic, research and teaching functions.
• Coordinates intra and inter departmental administrative functions, meetings and prepares agendas for Chair, Vice Chair, faculty, and other department staff. 
• Reviews, edits, and approves employee time sheets and tracks leave for faculty and staff.
• Manages office staff and coordinates personnel/employment administration.

 

Job Requirements

––– 

Required Education: Bachelors degree. AND:

• 24 months experience as a manager in an Accounting, Finance, or Business Office.

Equivalence; Substitution:  Will accept 48 months related experience in lieu of the Bachelors degree for a total of 72 months related experience. 

Skills:

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Detail oriented for accuracy of data and information
• Highly organized and ability to handle multiple projects and deadlines
• Ability to communicate well and build rapport with students, faculty and staff
• Ability to produce reports
• Ability to multitask and meet deadlines in a timely manner.

Advertised Physical Requirements:

• Physical: Sit for prolonged periods.  Communicate effectively.  Engage in repetitive motion.  Use of computer, calculator, and telephone. 
• Environmental: Standard office environment.

Supervision: Senior Resident Program Coord – 1 Senior Student Program Coord – 1 Senior Admin Assistant – 2

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person’s unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission. 

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

 
Hiring contingent upon a Background Check?: Yes
Special Indications: None 
Job Posting
: Feb 29, 2024