Administrative Officer - Tenders Global

Administrative Officer

European Organization for Security

tendersglobal.net

Reporting to the CEO, the successful candidate will be required to:

 

Performing all tasks pertaining to the office’s management:

  • Managing payroll,
  • Issuance and payment of invoices,
  • Managing office supplies,
  • Booking of travel and accommodation when needed,
  • Keeping mail distribution lists up-to-date,
  • Contribute to keep the EOS website up-to-date,
  • Support the CEO when needed,

 

Performing all tasks pertaining to the administration of European research project:

  • Manage the administrative project management cycle through the dedicated Excel program (Timesheets, PMs, Costs, Periodic financial reporting),
  • Maintain the project management EM-Desk program & provide frequent overviews (PM/costs),
  • Contribute to Grant Agreements (GA) finalization & keep track of GA requirements and obligations,
  • Contribute to the administrative project planning process,
  • Support the team in European projects when needed.

Please consider that such list is non-exhaustive; the successful candidate might be requested to take on other tasks depending on the needs of the company.

 

Essential Qualifications

  • Excellent command of Excel and Advanced knowledge of Microsoft Office;
  • Excellent organizational skills;
  • Excellent quantitative reasoning capacity;
  • At least 2 years of experience of EU-funded projects (H2020 among others);
  • Quick, clear and concise drafting and reporting skills;
  • Proactive, flexible, dependable and trustworthy;
  • Excellent English oral & written communication skills;

 

Please note that the successful candidate will be required to work from the office full-time.

How to apply: Please provide an updated CV with a motivation letter and work references contacts to [email protected].

Interviews will begin immediately. Only shortlisted candidates will be contacted.

 
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