Org. Setting and Reporting
The United Nations Security Council adopted Security Council Resolution [SCR] 2673 (2023) authorizing an extension of the mandate of the United Nations Verification Mission in Colombia (UNVMC), which is to assist in the verification mission to monitor the implementation of section 1 on comprehensive rural reform and section 6.2 on the Ethnic Chapter of the Final Agreement for Ending the Conflict and Building a Stable and Lasting Peace (the Final Agreement) as a shared request of the Government of Colombia and the former FARC-EP. UNVMC continued to work towards a sustainable peace; support peace processes such as the monitoring and verification mechanism for the ceasefire between the National Liberation Army (ELM) and the Government of Colombia under Security Council Resolution [SRC] 2694 (2023), and the implementation of future peace agreements, assist peacebuilding, civilian protection, and rule of law; and support the mobilization of economic and development assistance through donors to support ex-combatant and communities affected by the civil war. These two positions are based in Florencia and Medellin Regional Offices/Mission Support Unit (MSU) of UNVMC. The incumbents will report to the Head of Office as the First Reporting Officer, the Chief Mission Support as the Second Reporting Officer, and to the Chief of Unit, Mission Support as Additional Reporting Officer.
Responsibilities
Within delegated authority, the Regional Administrative Officer will be responsible for the following duties: 1. Human Resource Management: a) Defines conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations. b) Effectively coordinates actions relative to the administration of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures. 2. Budget and Finance: a) Takes the lead with respect to the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued. b) Monitors and reviews the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan. Coordinates the production of programme reports. c) Defines requirements and work with systems units with respect to improving budget reporting systems and cost-effective utilization of program resources. d) Develops procedures and implement same to ensure that accounting and financial management controls are consistent with UN policy and practice. e) Supervises and/or provides guidance on financial administration and management information issues and practices to colleagues. f) Provides guidance and leadership to more junior staff. 3. Logistics: a) Liaises with the Head of Office and Chief of Unit, Missions Support in the review of plans and operational requirements to deliver requisite resources in a timely and cost-effective manner. b) Assists Chief of Unit, Mission Support, or the Head of Office in preparing short and medium-term regional operational support requirements, considering resources for any unforeseen circumstances. c) Implements logistics contingency plans to deal with emergent situations that may result from natural or man-made crisis situations. d) Develops and implement methodologies and tools to enable effective execution of approved mission logistic plans. 4. General Administration: a) Oversees work related to procurement, billing, and receipt of income from various services, operational travel programme, procurement monitoring and evaluation of vendor contracts/payment to vendors and individual contractors for services. b) Reviews adequacy of regional office and sub-regional offices space requirements in collaboration with the Head of Office. c) Oversees the identification of office technology needs and maintenance of equipment, software, and systems, coordinating enhancements as necessary. d) Performs other related work as required.
Competencies
Professionalism: Knowledge of administrative, budgetary, financial, and human resources policies and procedures. In-depth technical knowledge of all aspects of administration with proven analytical skills. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Education
Advanced university degree (Master’s degree or equivalent) in business or public administration, human resources management, finance, accounting, or related field is required. A first-level university degree with two (2) additional years of qualifying experience may be accepted in lieu of an advanced university degree.
Job – Specific Qualification
Not available.
Work Experience
At least five (5) years of progressively responsible experience in human resources, budget, finance or general administration is required. Experience in drafting office memorandums, reports on administrative matters related to human resources, budgets and/or audits or related area is desirable. Experience in providing advice to officials and senior managers on all procurement matters is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For these positions, fluency in English and Spanish is required. NOTE: Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand), and “knowledge of” equals a rating of “confident” in two of the four areas.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
Candidates for the National Professional Officer category shall be of the nationality of the country where this position is located. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Candidates interested to work for the United Nations Verification Mission in Colombia may wish to check out our Realistic Job Preview videos to get an idea of the living and working conditions in different duty stations in Colombia.: https://www.youtube.com/playlist?list=PL-8SCkVjg-e3073SwTDG1VQf1oLTWfUQ4
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.