Administrative Officer

Context

The United Nations Mission in South Sudan (UNMISS) was established in 2011 under the mandate of the United Nations Department of Peacekeeping Operations (DPKO) to support the newly independent Republic of South Sudan in achieving sustainable peace and stability. Since its inception, the Security Council has periodically reviewed and renewed the mission’s mandate to ensure it remains responsive to the evolving political, security, and humanitarian context in South Sudan. Each renewal has been formalized through specific Security Council Resolutions, reflecting changes in priorities such as protecting civilians, supporting the peace process, facilitating humanitarian assistance, and monitoring human rights violations.

Task description

Under the supervision of Field Administration Officer (FAO), through the international Administrative Assistant to the Field Administration Office, the UN Volunteer will undertake the following tasks outlined in the task description:

• Coordinate the activities of the FAO Front Office, providing guidance to staff on administrative processes, human resources, finance, budget, transport, supply, and logistics procedures.
• Support the FAO in overseeing the provision of administrative and logistical support within the Upper Nile State but in particular to the state’s county operating bases (COB) in Bunj, Kodok, and Renk. Keep the FAO informed on all relevant issues related to the day-to-day management.
• Assist AMU with overseeing the management of team site facilities. Schedule and oversee maintenance activities and repair works in the COB’s.
• Support the FAO in administering first-line human resources management in accordance with UN and UNMISS directives, policies, rules, and regulations.
• Coordinate welfare programs to promote the physical, mental, and social well-being of personnel, including recreational activities, social events, and morale-boosting initiatives.
• Ensure the Field Office adheres to environmental policies and guidelines, including conducting environmental assessments and ensuring compliance, and coordinate the activities of the environmental committee.
• Monitor, evaluate, and report upon the performance standards of the welfare contracted services (catering, PX, etc.) by UNMISS. Oversee adherence to contractual agreements.
• Responsible for the preparation of periodic reports and correspondence related to the administration of the Malakal field office and UNS team sites.
• Act as a liaison between UN Volunteers, the UNV Support Office, and Field Office leadership, ensuring effective communication of concerns and suggestions.
• Any other related responsibilities or tasks as directed by FAO.

Skills and experience

• At least 3 years of progressively responsible experience in administration, management, human resources or related fields;
• Experience in a multi-national organizational environment is desirable.
• Computer skills in MS, word processing, table production in Excel, PowerPoint presentation, clerical management, and information storage.

Languages

• English, Level: Fluent, Required

Source: https://app.unv.org/opportunities/1775964486211840