Administrative Officer

• Contribute to the success of the students and school
• Innovative and Collaborative workplace
• Diverse role – no two days are the same
• Flexibility to work from Callaghan or Ourimbah campuses

Be challenged and imagine with us

Are you ready to embark on a fulfilling career journey where you can make a meaningful impact in academia. The College of Engineering, Science and Environment at Callaghan Campus is seeking a dedicated Administrative Officer to provide exceptional support to our esteemed staff, students, and external stakeholders. In this role you will:

• Provide top-tier administrative support for various functions including part-time teaching contracts, assessment and exam processes, course outlines, enrolments, timetable management and travel bookings
• Act as a central point of contact, managing phone calls and emails from staff, students, and external stakeholders. Your assistance will be instrumental in addressing queries related to timetables, enrolments, travel and general school inquiries.
• Assist in the accurate planning, monitoring, and tracking of part-time teaching expenditure.

This continuing position is full time, at a HEW 5 Higher Education Level and can be based at either Callaghan or Ourimbah Campus (Awabakal Worimi and Darkinjung land)

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s Looking Ahead Strategic Plan 2020-2025 outlines the University’s commitment to delivering an exceptional student experience and serving our communities. 

For more information click here – Our Uni . 

What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.

These include:

• The remuneration for this position is from $74,863 – $86,842p.a. + superannuation and is commensurate with skills and experience
• Flexible working arrangements (in line with the University’s Flexible Work Policy
• 17% super and salary packaging
• Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
• Discounts in private health insurance, gym memberships, software, travel and more
• Wellbeing programs

Your next steps

Please visit here for a guide on how to apply for a role.

If viewing this on a job board other than the University’s please click ‘Apply’ to reach the University’s website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application. 

Your application must include: 

• Your resume
• A cover letter outlining your motivation to apply for this opportunity
• A statement addressing the Essential Criteria listed below:

Demonstrated experience and commitment to working in a client focused manner and in providing high level administrative support.

Demonstrated advanced proficiency in the use of MS Office applications and corporate IT systems.

Excellent written, verbal and face-to-face communication skills and proven ability to interact effectively with a diverse range of people.

Highly developed interpersonal skills including the ability to work independently and as part of a team.

Demonstrated experience in managing competing priorities to meet deadlines, contribute to projects, and make recommendations to resolve recurring or unique operational issues

Please upload your Cover Letter and response to the requested Criteria as one PDF document.

Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).

For specific position enquiries, please contact Louise Barker, Acting Team Leader on (02) 49212076 or via [email protected]

Having Difficulties? Please reach out to us: [email protected]

Closing date: Tuesday 27th February 2024 at 11.59pm AEST

We are excited to be Looking Ahead with you