Administrative Officer

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Description

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This position is located in the Office of the United Nations Resident Coordinator in Dhaka, Bangladesh. The incumbent reports to the P4 Human Rights Officer under the overall supervision of the Senior Human Rights Advisor.

Responsibilities

• Effectively coordinates actions relative to the administration of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.   
• Defines conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.  Budget and Finance 
• Takes the lead with respect to the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued. 
• Monitors and reviews the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan. 
• Coordinates the production of programme reports.
• Defines requirements and work with systems units with respect to improving budget reporting systems and cost effective utilization of program resources.
• Develops procedures and implement same to ensure that accounting and financial management controls are consistent with UN policy and practice. 
• Supervises and/or provides guidance on financial administration and management information issues and practices to colleagues.   
• Provides guidance and leadership to more junior staff.  General Administration 
• Oversees work related to procurement, billing and receipt of income from various services, operational travel programme, procurement monitoring and evaluation of vendor contracts/payment to vendors and individual contractors for services.
• Reviews adequacy of departmental space requirements.
• Oversees the identification of office technology needs and maintenance of equipment, software and systems, coordinating enhancements as necessary.
• Performs other related work as required.

Education:

• Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience:

A minimum of five years of progressively responsible experience in administration, finance, accounting, human resources management or related field is required.

Languages:

• English and French are the working languages of the United Nations Secretariat.
• For the position advertised, fluency in English (both oral and written) is required.
• Knowledge of another UN official language is an advantage.

Source: https://careers.un.org/jobSearchDescription/258947?language=en

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