Administrative Officer 2

CLS Hsg Admin All

Full Time

76212BR

Job Summary

The UCSF Housing Services Projects team uses lean principles for project management and strives to continuously improve internal processes and policies to help Housing Services build on their mission and enhance the vision. We are dedicated to supporting organizational growth and team development through the creation and implementation of programs, trainings, initiatives and internal policies. The team is currently looking for a Administratve Project Analyst (APA) to continue to use professional concepts to develop and improve upon existing policies and procedures that support our staff in delivering a quality housing program to the UCSF campus.

This role will report to the Senior Housing Projects Manager and will play a supporting role in the Housing Projects Team. This position will facilitate communication, coordinate schedules (including the calendar coordination of Housing leadesrship), create documentaiton systems and manage a high volume of administrative projects of limited to moderate scope.This position applies professional concepts to conduct analytical studies on policy research, and must learn procedural best practices in the industry. The Housing APA will fully analyze issues and problems, gather data and information, and find and evaluate alternatives to make sound recommendations.

Below are a few operational programs that this role will administer and continuously improve upon. These examples include but are not limited to:
•    Policy drafting, editing, distribution, training
•    Organizational audits & compliance, creating systems for documentation and tracking.
•    Internal staff and stakeholder meeting & events coordination
•    Administering and improving internal employee support and recognition programs
•    Coordinating and improving internal recruitment and onboarding processes

This position will play a critical role in interfacing on projects with other units in Housing such as the Housing Systems & Finance team, Housing Events & Communication, Housing Customer Services, Housing Assignments & Leasing Team, Housing Facilities Services, and various other units in Campus Life Services (CLS) and Finance and Administrative Services (FAS).

Housing Services is entering a time of significant growth. Not only will we be increasing our inventory by adding new communities, we are also being asked to support new housing programs that are often unprecedented in typical university housing settings (examples UCSF’s Affordable Housing Program, UC Law SF Collaboration, etc.). The Projects Team will play a critical role in managing the successful implementation of these new programs, and the APA will be a valuable support and coordinate the teams efforts.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (ucop.edu)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

Housing Services supports UCSF in its quest to attract and support the most talented and diverse trainees in the health sciences and to be the workplace of choice for top-tier talent. Housing Services’ mission is to provide housing and related services in support of UCSF’s mission. With the high cost of living in San Francisco, Housing Services play a critical role in recruitment and retention.

Housing Services aspires to create a desirable housing program for UCSF affiliates in various safe and well-maintained rental communities. An auxiliary unit under Campus Life Services, Housing Services oversees a portfolio of rental housing for students, trainees, faculty, and staff at the following properties: Mission Bay, Aldea San Miguel, Tidelands Housing, Mount Zion, and the Avenues Houses at Parnassus Heights. In total, UCSF is currently providing 1862 rental opportunities within 47 buildings at the aforementioned properties.

UCSF is dedicated to building a diverse community and nurturing a culture that is welcoming and supportive. Housing Services seeks team members whose experiences have prepared them to contribute to and enhance the university’s diversity, equity, and inclusion (DEI) efforts. Housing Services employees are guided by UCSF’s PRIDE values that define who we are as a community, and how we work, learn, interact, and fulfill UCSF’s mission.

Required Qualifications

• Bachelor’s degree and 2 years related experience; and/or 2 years equivalent experience / training.
• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Working knowledge of common organization-specific and other computer application programs.
• Ability to use discretion and maintain confidentiality.
• Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail.
• Proficiency utilizing Microsoft suite software including Outlook, word, excel, PPT in a MAC environment
• Demonstrates ability to successfully work in a collaborative team environment

Preferred Qualifications

• Knowledge of common University-specific computer application programs.
• Knowledge of University contracting policies, procedures, rules and regulations.
• Experience using BearBuy, Starez and Maximo platforms Pref Ability to apply LEAN concepts and A3 Thinking to projects.
• Ability to use other data collection technologies such as Qualtrics, Smartsheets, Microsoft Teams.
• Experience working in a university environment

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

004263 ADMIN OFCR 2 CX

Job Category

Sports and Recreation

Bargaining Unit

Teamsters Local 2010 – Clerical and Allied Services Unit (CX)

Location

Minnesota Street (SF)

Additional Shift Details

Monday – Friday, 8AM – 5PM