Administrative Officer

Job Description

• Work within a collaborative, innovative and supportive work environment
• Support students to succeed in their Post Graduate Research Studies

About Us:

At Victoria University (VU), our aim is to be a global leader in dual-sector learning and research by 2028. Join us on the journey and help us achieve our strategic drives embedded in our Strategic Plan 2022-2028 : Start well, finish brilliantly. One of the drivers “Thriving place to Study and Work” will enable us to continue to create places that our students and staff love to belong and feel immense pride.

The Institute for Sustainable Industries and Liveable Cities (ISILC) aims to create resilient built environments, globally competitive industries and socially inclusive communities.

ISILC has a cross-disciplinary approach that draws on the expertise of academic leaders to create solutions for today’s social, economic, environmental and technological challenges, and addresses a wide range of important issues in our research programs, in collaboration with industry and the community, to enhance life quality. 

This approach allows ISILC to address a wide range of important issues under the major themes below, which several disciplines interact

• Emerging trends in Science, IT and Engineering
• Transformative Research in Policy, Economy and Business
• New Frontiers in Advocacy, Justice, Education and Practice

About the Role:

This role will be managing in an effective and efficient manner a range of administrative tasks and functions within the ISILC portfolio and providing a high-quality service to all ISILC clients internally and externally.

Some of the duties to be performed include:

• Provide high level support and assistance to the Executive Director, ISILC Leadership Team and Senior Administrative Officer
• Assist as the first point of contact for all ISILC administrative related queries and research staff queries
• Provide a range of high-level administrative support services such as word processing, drafting routine correspondence, taking minutes, organising meetings, following up on relevant action items, filing, preparing documents and other requisite paperwork for signing

This is a part-time position at a HEP 5 classification with salary range of $73,852 – $84,830 (pro-rata) plus 17% superannuation, working 14.7 hours per week over a fixed term contract period until March 2026.

About you:

If you enjoy supporting students to succeed in their Post Graduate Research Studies, being part of a team and thrive at working in a busy fast paced environment, this is the position for you. 

You will have previous experience working in a busy, fast paced environment, possess a positive attitude and excellent communication skills. 

You will have a good understanding of the student’s life cycle and a demonstrated ability to resolve enquiries and complaints in a timely, effective and professional manner. Interacting with students from diverse backgrounds, you will play an important role as a positive influence on their perceptions of Post Graduate University life within ISILC.

What We Offer:

For information on our employee benefits, flexible working, discounts in private health insurance and gym memberships and salary packaging please visit https://www.vu.edu.au/staff/benefits-services-for-staff  

How to Apply:

To view a copy of the position description, please click here . 

Applications must include:

• A cover letter,
• Your curriculum vitae/resume,
• Your responses to the Key Selection Criteria
• Evidence of applicable qualifications, licences and registrations

Applications close at 11:59pm, 25 March 2024

Who Do You Contact?

For further information relating to the position, please contact Jo Xuereb by email at [email protected]  

Our Commitment to Protecting Country: 

Victoria University honours its deep diversity as a foundation for collaboration and social progress. We will demonstrate sensitivity in respecting First Nation perspectives. We will ensure that we respect our Indigenous voices and commit to sustainable Protecting Country. We will take leadership responsibility, in all that we do, to improve the health and wellbeing of our local and global communities, and the planet that we share. 

Victoria University is committed to inclusion, equity and diversity. VU encourages applications from women, gender diverse, Aboriginal and Torres Strait Islander people and individuals from under-represented backgrounds in this field.