Org. Setting and Reporting
UNRWA is a United Nations agency established by the General Assembly in 1949 and is mandated to provide assistance and protection to a population of some 5.8 million registered Palestine refugees. Its mission is to help Palestine refugees in Jordan, Lebanon, Syria, West Bank and the Gaza Strip to achieve their full potential in human development, pending a just solution to their plight. UNRWA’s services encompass education, health care, relief and social services, camp infrastructure and improvement, microfinance, and emergency assistance. UNRWA is the largest UN operation in the Middle East with more than 30,000 staff. UNRWA is funded almost entirely by voluntary contributions. If you are looking for a rewarding opportunity to make a tangible difference for one of the most vulnerable communities in the world, UNRWA would like to hear from you. Supervisor: The incumbent is reporting to the Chief Field Microfinance Programme.
Responsibilities
In accordance with established Agency policy and procedures the incumbent: 1. Initiates and implements best and effective practices in administrative functions and co-ordinates its various functions including personnel, supply, security and maintenance. 2. Undertakes efficient and effective procurement processes based on the set rules and guidelines; prepares and issues bidding documents, and negotiates contracts; 3. Manages personnel issues for field staff including entitlements, benefits, attendance, and leaves. Maintains manning table of respective field; 4. Initiates and undertakes the early stages of recruitment process of fixed terms and LDC staff in close cooperation with UNRWA HR team as per the set allocation of functions; 5. Is responsible for ensuring smooth recruitment process of contracting individual contractors and others, including need for the function, advertising the post, screening, testing, interviewing, writing recruitment report, verifying documents of selected candidates, preparing the contract and requesting creation of vendors and entering the contract on the system; 6. Is responsible for monitoring and prompt processing the incentive payments to eligible MD staff based on the set policies; Ensures efficient completion of performance evaluation for all field staff; and works with programme supervisors to ensure the proper compliance with the Agency human resource policy; 7. Assists, supports and mentors technical support for the administrative support team at the branch offices to achieve maximum output; 8. Prepares and maintains department’s budget for the respective field in consultation with HR and Budget Officer at MD HQ. Ensures timely payment of accounts payable. 9. Ensures proper implementations of set training plans for respective field and ensures proper delivery of induction for new staff along with necessary documentations. 10. Supervises and ensures maintenance and repair in the MD offices and ensures updated inventory count of MD Field assets; 11. Prepares regular monthly report and other periodic reports and statistical data relating to staffing, procurement, building maintenance and repair; 12. Performs such other functions as may be assigned.
Competencies
UN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People and Drive for Results apply by default. a. Strong organization skills with a problem-solving attitude b. Excellent written and verbal communication skills c. Attention to detail; d. Excellent computer skills, especially in MS application used in the Agency, such as Work, Excel, Internet Explorer and Outlook; e. Ability to take initiative and work in a logical and accurate manner; f. Ability to work under pressure. For guidance on how to prepare for competency-based interviews: https://careers.un.org/lbw/home.aspx?viewtype=AY
Education
University degree in administration, business administration or any other related field. Desirable Qualification: Advanced university in management and /or business administration.
Job – Specific Qualification
Not available.
Work Experience
Four years’ experience in administrative work related to office management, personnel, procurement and general administration is required. -Please confirm if you live/ reside in West Bank or Jerusalem? And if you have West Bank or Jerusalem ID. please to mention its number down, as it is desirable.
Languages
Very good command of spoken and written English and Arabic.
Assessment
– Evaluation of qualified candidates may include an assessment exercise which will be followed by a competency-based interview.
Special Notice
Type of Contract: Limited Duration Contract (LDC), Band ML4B. The Limited Duration Contract applies to external candidates and UNRWA internal candidates on LDC. Duration of Contract: One year – with the possibility of further extension, subject to the availability of funds, satisfactory performance and continuing need. Grade & Salary: LDC- Band ML4B monthly basic salary ranges USD (1,245.70). An extra payment will be paid as a “Jerusalem allowance” as required. Other Benefits: Other benefits include compulsory medical insurance, 30 days of annual leave pro-rated to the duration of the contract where less than one year, and family allowance (if applicable). Additional benefits: – 2 days of sick leave for each completed month of service. – Maternity Leave, upon meeting eligibility requirements. – 2 weeks paternity leave. upon meeting eligibility requirements. This vacancy notice is open to internal candidates on LDC contract and external candidates. Only candidates residing in West Bank or Jerusalem, and within commuting distance of the duty station with authorization to work in the duty station at the time of application are eligible to apply. The Agency will not assume responsibility or accountability to support or facilitate the issuance of work permit in West Bank/ Jerusalem, and without a valid work permit, the appointment may be rescinded. Preference will be given to registered Palestine refugees and candidates of the underrepresented gender to assist the Agency to meet its commitment to gender parity. UNRWA welcomes applications from qualified candidates with disabilities. A roster may be created from the selection exercise, and successful candidates may become eligible for appointment to the same post or a similar post in the future should suitable vacancies become available. Only applications that have been fully completed in UNRWA’s online e-recruitment system inspira will be considered and no late applications will be accepted. The PHP should be completed with full relevant work experience under the experience tabs as per the requirements in the Job Opening. All acquired university degrees must also be stated, if applicable. Applicants applying to positions for Grades 12 to 20 or LDC Bands E to H must submit a cover letter/motivational statement to be considered. Additionally, providing incorrect or misleading information on an application will result in the immediate disqualification of a candidate. For UNRWA internal staff, they are required to specify and include their current UNRWA grade level. To do so applicants should select under “Category” RLG, scroll down to see all categories, then select their local grade. Please find below the link to a video that guides applicants on how to apply to Job Openings: https://drive.google.com/file/d/1MH-IYA6Y8kxA1fgao5qyTV8VwNajgx4u/view? usp=sharing Equivalency: Equivalency may apply for this post. NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination. Advertisements published only in English will only accept applications in English, and Arabic submissions will not be considered. The Agency may disqualify applicants whose name appears on the UN Sanctions List, or a UN database of staff separated for reason of misconduct or of staff who separated whilst misconduct processes were pending. UNRWA shares investigation and misconduct information with other UN Agencies, and past and prospective employers, about staff members who have been separated for misconduct, or who have separated whilst an investigation and/or disciplinary process for misconduct is underway; and such persons may be prohibited from employment with the United Nations. The Agency will immediately disqualify applicants who are ineligible for any reason in accordance with the Agency regulatory framework. UNRWA is funded almost entirely by voluntary contributions from UN member states, regional bodies, business foundations and individual contributions. The mission of UNRWA is to help Palestine refugees achieve their full potential in human development under the difficult circumstances in which they live. For more details on UNRWA, please visit: https://www.unrwa.org/
United Nations Considerations
Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her. UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups. At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. UNRWA Considerations UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List. UNRWA is a non-smoking work environment. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS RELIEF AND WORKS AGENCY FOR PALESTINE REFUGEES IN THE NEAR EAST (UNRWA) DOES NOT CHARGE A FEE OR REQUEST MONEY FROM CANDIDATES AT ANY STAGE OF THE RECRUITMENT AND ONBOARDING PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING, ONBOARDING). UNRWA DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.