Org. Setting and Reporting
UNRWA is a United Nations agency established by the General Assembly in 1949 and is mandated to provide assistance and protection to a population of some 5.8 million registered Palestine refugees. Its mission is to help Palestine refugees in Jordan, Lebanon, Syria, West Bank and the Gaza Strip to achieve their full potential in human development, pending a just solution to their plight. UNRWA’s services encompass education, health care, relief and social services, camp infrastructure and improvement, microfinance, and emergency assistance. UNRWA is the largest UN operation in the Middle East with more than 30,000 staff.UNRWA is funded almost entirely by voluntary contributions. If you are looking for a rewarding opportunity to make a tangible difference for one of the most vulnerable communities in the world, UNRWA would like to hear from you.
Responsibilities
1. Manages budget planning and financial control processes by preparing operating and project budget estimates and establishing internal financial controls; monitors budget expenditure, prepares Budget Allotment Adjustments (BAAs), and drafts responses to audit requests; prepares periodic reports on budget updates and suggests alternative plans for utilizing balances; assists in developing and implementing procedures for accurate reporting. 2. Effectively coordinates with Human Resources Office/Department on actions relevant to the administration of human resource activities, e.g., the recruitment of staff and consultants, initiating vacancy announcements, performance appraisal, attendance, separation of staff members, etc.; administers contracts of Individual Service Provider (ISP) and Limited Duration Contracts (LDCs) if any; prepares staffing table proposals. Provides assistance to staff members during onboarding and separation. Translates documents from Arabic to English as required 3. Oversees work related to procurement operations and billing; verifies service contracts and maintains relationships with vendors and suppliers; prepares yearly procurement plans and handles logistical operations for tenders, quotations, and purchasing orders; as applicable, chairs the Tenders Opening Committee, ensuring that the process is duly followed as per Agency procurement policies. 4. As applicable, supports on all issues related to protocol and meetings with donors and host government officials; assists in contacts with UN organizations, international bodies, government officials, diplomatic missions and the public as required; 5. Acts as custodian of consumable supplies, handles surplus equipment, coordinates maintenance, and manages building and vehicle maintenance. 6. Compiles and analyzes statistical data, maintains up-to-date records, and coordinates with other departments for information as required; establishes and maintains comprehensive filing and archiving systems for contracts, agreements, and related documents, ensuring easy access, accuracy, and compliance with organizational standards and legal requirements; implements systematic categorization and indexing methods to facilitate efficient retrieval of critical information, contributing to streamlined administrative processes and enabling prompt responses to inquiries and audits. 7. Assists in the administration of fellowships/grants, maintains records of department projects, prepares progress reports, and manages logistical preparations for workshops, conferences, and meetings. 8. Supervises Administrative Assistants, providing guidance, training, and ensuring adherence to policies; monitors work quality, conducts performance evaluations, and addresses queries or issues. 9. As applicable, coordinates office security requirements, acts as a security focal point, and in coordination with guards and cleaners, ensures prescribed safety measures are in place. 10. As relevant to specific roles, supports the development, implementation, and reporting of Agency-wide ‘Greening of the UN’ initiatives; builds and maintains relationships with external stakeholders and attends meetings to facilitate communication and updates; coordinates data collection from Field and HQ offices for the Annual Greening Report. 11. Performs such other duties as may be assigned.
Competencies
UN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People and Drive for Results apply by default. i. Leading and Supervising ii. Applying Technical Expertise iii. Planning and Organizing iv. Creating and Innovating v. Analyzing For guidance on how to prepare for competency-based interviews: https://careers.un.org/lbw/home.aspx?viewtype=AYI – Other Competencies not listed under Functional: 1. Very good drafting skills in English and Arabic. 2. Excellent computer skills, especially in MS application used in the Agency, such as Work, Excel, Internet Explorer and Outlook. 3. Knowledge of protocol norms.
Education
A first university degree from an accredited educational institution in business administration, finance, human resources or a related field.
Job – Specific Qualification
Not available.
Work Experience
At least four years of experience in administrative support, procurement, human resources, finance or other related functions, including two years in a large international, governmental or non-profit organization, using computer-based financial systems. It is required. A first university degree from an accredited educational institution in business administration, finance, human resources or a related field. It is required Are you currently residing in Duty station. Please specify your current location. It is required.
Languages
Fluent of spoken and written English.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
Conditions of service: Contract Type: Fixed Term Appointment for 3 years; including 1 year probation period, with the possibility of further extension, subject to the availability of funds, satisfactory performance, and continuing need. Grade and Salary: Grade 14 Monthly basic salary JD 919.80. Other benefits: Other benefits include monthly Provident Fund contribution (15.4% of basic salary paid by the Agency), compulsory medical insurance, 30 days of annual leave, and dependency allowance (if applicable). Additional benefits: 2.5 days of sick leave for each completed month of service; 14 weeks of Maternity Leave; 2 weeks paternity leave. This vacancy notice is open to internal candidates. Only candidates residing in Jordan, and within commuting distance of the duty station with authorization to work in the duty station at the time of application are eligible to apply. The Agency will not assume responsibility or accountability to support or facilitate the issuance of work permit in Jordan, and without a valid work permit, the appointment may be rescinded. Preference will be given to registered Palestine refugees and candidates assisting the Agency to meet its commitment to gender parity. UNRWA welcomes applications from qualified candidates with disabilities. A roster may be created from the selection exercise, and successful candidates may become eligible for appointment to the same post or a similar post. Only applications that have been fully completed in UNRWA’s online e-recruitment system inspira will be considered and no late applications will be accepted. The PHP should be completed with full relevant work experience under the experience tabs as per the requirements in the Job Opening. All acquired university degrees must also be stated, if applicable. Applicants applying to positions for Grades 12 to 20 or LDC Bands E to H must submit a cover letter/motivational statement in order to be considered. Additionally, providing incorrect or misleading information on an application will result in the immediate disqualification of a candidate. For UNRWA internal staff, they are required to specify and include their current UNRWA grade level. To do so applicants should select under “Category” RLG, scroll down to see all categories, then select their local grade. Equivalency: Equivalency may apply for this post. NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination. Advertisements published only in English will only accept applications in English, and Arabic submissions will not be considered. The Agency may disqualify applicants whose name appears on the UN Sanctions List or a UN database of staff separated for reason of misconduct or of staff who separated whilst misconduct processes were pending. UNRWA shares investigation and misconduct information with other UN Agencies, and past and prospective employers, about staff members who have been separated for misconduct, or who have separated whilst an investigation and/or disciplinary process for misconduct is underway; and such persons may be prohibited from employment with the United Nations. The Agency will immediately disqualify applicants who are ineligible for any reason in accordance with the Agency regulatory framework. UNRWA is funded almost entirely by voluntary contributions from UN member states, regional bodies, business foundations and individual contributions. The mission of UNRWA is to help Palestine refugees achieve their full potential in human development under the difficult circumstances in which they live. For more details on UNRWA, please visit: https://www.unrwa.org
United Nations Considerations
Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her. UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups. At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. UNRWA Considerations UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List. UNRWA is a non-smoking work environment. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS RELIEF AND WORKS AGENCY FOR PALESTINE REFUGEES IN THE NEAR EAST (UNRWA) DOES NOT CHARGE A FEE OR REQUEST MONEY FROM CANDIDATES AT ANY STAGE OF THE RECRUITMENT AND ONBOARDING PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING, ONBOARDING). UNRWA DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.