Administrative Secretary-Grants (Contract Education)

Administrative Secretary-Grants: Class Specification (Job description) (Download PDF reader)
CSEA Range 25 ; Full-time/Non-Exempt 40 hours per week; 12 months per year
Tentative First Interviews: Monday, April 22, 2024 (Zoom)
Tentative Second Interviews: Week of April 29, 2024 (In Person)
Anticipated Start Date: June 3, 2024
The position is contingent on continued grant funding.
Application Tips for Success (Download PDF reader)
Additional Resources:

• About Butte College (Download PDF reader)
• Relocation Incentive (Download PDF reader)
• Housing Resources (Download PDF reader)
• Benefits (Download PDF reader)
• Telecommute Work (Download PDF reader)
• Travel Reimbursement for Interviews (Download PDF reader)
• Working Remotely (Download PDF reader) –Some classifications may have the ability to work remotely or within a hybrid schedule.

POSITION HIGHLIGHTS:
The Administrative Secretary-Grants position is responsible for scheduling, analytical, procedural, and clerical duties. This position supports employer training, contracting and budgets for Butte College’s The Training Place and the Good Jobs Challenge Resiliency in Forestry Careers grant. This position professionally communicates with private and public employers to register individuals for training, survey needs, track material inventory, track attendance, and prepare grant performance reports. The candidate will work with registration systems, local event calendars, financial database systems, government systems, and advanced Excel analytical functions. The work location of this position is the Skyway Center in Chico, CA and the work schedule is Monday through Friday 8:00 a.m. to 5:00 p.m.
Butte-Glenn Community College District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Butte-Glenn Community College District will provide reasonable accommodation to qualified individuals. Butte-Glenn Community College District encourages both incumbents and individuals who have been offered employment to discuss potential accommodations with the employer.

REPRESENTATIVE DUTIES, MINIMUM QUALIFICATIONS, DESIRED QUALIFICATIONS:
Please visit the class specification (Download PDF reader)  to see the representative duties, minimum qualifications, desired qualifications, and other requirements of the position.

 
DIVERSITY QUALIFICATION:
Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity and sexual orientation and ethnic backgrounds of community college students and staff.
 
APPLICATION INSTRUCTIONS:
All applicants, including current Butte College employees, must submit all required documents with the online application in order to move forward in the recruitment process.
REQUIRED ATTACHMENTS:

• Resume or Vita
• Diversity Essay: The Butte-Glenn Community College District has a very diverse staff and student population with respect to academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds.
  • In your Diversity Essay, please describe your skills, education, professional development, community involvement, and professional experience working with these diverse groups.

 REQUIRED UPON HIRE:

• Transcripts of Academic Work: Official transcripts will be required upon hire. All offers of employment are contingent upon the submission of official transcripts showing completion of the degree. NOTE: Transcripts are not a required attachment during the application process.
  • Foreign Transcripts: If you have foreign transcripts, you must include a U.S. evaluation and translation.  Please contact the Office of Human Resources for a list of agencies providing this service or visit our website (Download PDF reader) .
  • Equivalency: If the position has an education equivalency component within the minimum qualifications and you are applying under equivalency, transcripts will not be required.

PRE-EMPLOYMENT REQUIREMENTS:

The eligible list established from this recruitment will be used to fill the current vacancy and possibly future vacancies for positions with the same class specification.
The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position.