Administrative Services Assistant

The fundamental and primary mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in child survival, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

The socio-economic and political crisis in Venezuela has further deteriorated since 2015 and led to growing humanitarian needs.

UNICEF is one of the UN agencies with the largest operational footprint in Venezuela. As part of the UN Venezuela Scale-Up Strategy, UNICEF has revised its Country Programme Document with a Scale-up Plan which is expanding the scope and reach of its cooperation to address emerging needs of children and women, downstream including enhancing strategies, field presence and service delivery activities.

In Venezuela, the Operations function is a strategic Business Partner role, assuring the best use of UNICEF assets in alignment with sound management practices, office priorities and goals to deliver results for children.

How can you make a difference? 

Effective administrative management, providing support to ensure efficient operation of the office, supporting the staff through a variety of tasks related with the operations of the premises.

• Monitor the premises to ensure that it remains safe, secure, and well-maintained.
• Notify management of occurring deficiencies or needs for repairs
• Make adjustments and minor repairs
• Troubleshoot issues with AC system, lighting and indoor climate control as necessary
• Ensure meeting rooms are maintained and fully equipped

Stationery and cleaning products inventory

• Maintain stationery and cleaning products inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Other administrative support.

• Carry out administrative duties such as small purchases, filing, typing, copying, binding, scanning etc.
• Coordinate repairs to office equipment and premises.
• Undertake any other duties assigned by the supervisor.

To qualify as an advocate for every child you will have…

Minimum requirements:

• Education: Completion of secondary education.
• Work Experience: At least one (1) year of progressive experience in clerical, operations or administrative work.
• Skills Familiarity with Microsoft Office applications is required.
• Language Requirements: Fluency in Spanish and basic working knowledge of English is required

Source: https://jobs.unicef.org/en-us/job/573655/administrative-services-assistant-gs3-caracas-venezuela-temp-appointment