Administrative Specialist II

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Position Details
Position Information

Internal Posting?
Posting Number SP004342P
Position Title Administrative Specialist II
Division/College University Communications & Marketing
Department University Communications & Marketing
Location Moscow
Posting Context Statement University Communications & Marketing (UCM) is hiring a part-time Administrative Specialist II with a normal schedule working 20 hours per week. This position reports to the Executive Director of UCM.
Position Overview The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:
  • Compose, proofread, edit and distribute a variety of business documents and routine reports
  • Maintain schedules and event calendars
  • Coordinate logistics for regular travel and meetings
  • Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
  • Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
  • Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
  • Manage inventory
  • Other duties as assigned
Unit URL University Communications and Marketing – University of Idaho (uidaho.edu)

Position Qualifications

Required Experience
  • One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
  • Using computer software and applications for word processing, spreadsheets, email and internet research
  • Balancing a workload of assigned tasks to meet multiple deadlines
Required Education
  • High School Diploma or equivalent
Required Other
  • None
Additional Preferred
  • Experience collecting and compiling data
  • Experience using computer information systems that manage an organization’s finances, business processes and/or records
Physical Requirements & Working Conditions
  • None
Degree Requirement Listed degree qualification is required at time of application

Posting Information

FLSA Status Overtime Eligible
Employee Category Classified
Pay Range $20.00 per hour or more depending on experience
Type of Appointment Fiscal Year
FTE 0.5
Full Time/Part Time Part Time
Funding
A visa sponsorship is available for the position listed in this vacancy. No
Posting Date 03/17/2024
Closing Date
Open Until Filled Yes
Special Instructions to Applicants To be considered your “Letter of Qualification” must address each of the required qualifications. Additionally, please provide information in support of your application regarding the preferred qualifications as relevant.
Note that this is a part-time position scheduled to work 20 hours per week.
For 1st consideration, please apply by March 31, 2024.
Applicant Resources https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

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