Administrative Sr. Assistant

The Administrative Sr. Assistant plays a pivotal role enabling the successful planning and delivery of the country program’s portfolio through administrative tasks which include mapping of key processes, continuous improvements, carrying out procurement processes, supporting human resources processes (such as hiring staff and consultants), organizing financial information for reporting purposes, as well as enabling an efficient management of GGGI Mexico offices (with a focus on larger earmarked projects with donors such as UKPACT, GEF and IKI).

Engagement: 

• Work closely with the Finance Associate, the Admin Assistant, plus relevant GGGI staff to support administrative aspects of program and project implementation.
• Engage with internal and external stakeholders to guarantee compliance of GGGI’s HR, Procurement, Events, and Travel related processes.
• Provide clear information on process delivery requirements to the Mexico office staff and external stakeholders.
• Support the team in preparation of events, travel, reporting and record-keeping.

Delivery:

• Support finance and procurement staff in administrative functions related to payments, budgets, procurement, and hiring processes for large projects (e.g., in excess of 1M USD), in compliance with donor conditions, GGGI’s Rules and Regulations, and internal systems.
• Support national engagement initiatives through in person and virtual meetings, events, learning opportunities, and knowledge sharing, etc.
• Coordinate the development of presentations, documents, and tools as appropriate.
• Support onboarding of interns or consultants in consultation with hiring managers.
• Support high quality document management and record keeping of project documents through GGGI’s internal tools and systems.

Requirements Qualifications:

• Preferred at least 2-3 years of general experience and at least 3 years of relevant experience in senior administration roles.
• University degree in business, administration, accounting, engineering, or relevant related areas.
• Experience with international organizations, bilateral cooperation entities or international projects is an asset.
• Good level of proficiency in Microsoft Office applications (Word, Excel, PowerPoint, etc.)
• High English proficiency is required to prepare written reports and business correspondence, both in Spanish and English.
• High level of proficiency in Enterprise Resource Planner (ERP) Systems will be considered a plus.
• Experience/knowledge of green growth, climate change and sustainable development is a plus.

Source: https://careers.gggi.org/vacancy/administrative-sr-assistant-mexico-565339.html