Administrative Support Assistant 2/3

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Pennsylvania State University Department of Chemistry is seeking to fill its Undergraduate Exam Coordinator (Administrative Support Assistant 2/3).

Duties include the following:

• Oversee all aspects of exam coordination process for undergraduate chemistry courses

• Organize and secure copies, package, and distribute exams for large enrollment courses (e.g. Chem 110/112 that serve thousands of students each semester and require large number of rooms and proctors per exam date)

• Reserve appropriate size and number of rooms for exam dates

• Work closely with faculty coordinators and instructors to manage logistical details for exam dates

• Direct other staff involved in proctor hiring process to ensure needs are met for exam dates

• Serve as primary contact for Student Disability Resources Office and liaison with office to ensure appropriate exams are administered

• Manage conflict and make-up exam process

Education and Experience:

A Level 2 typically requires a High School diploma or higher plus at least one year of related experience, or an equivalent combination of education and experience. Higher levels of experience are required for higher level positions.  

Additional Information:

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.  

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Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

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