Administrative Support Assistant

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Pennsylvania State University is seeking a candidate for an Administrative Support Assistant 3. The Administrative Support Assistant-Annual Leadership Gifts will be a detailed oriented and organized individual who will provide direct administrative and professional support. This position will perform complex tasks with minimal supervision. The successful candidate will be responsible in part for the following:  

• Provide leadership to the planning and facilitation of support activities for an office or work unit 

• Respond to routine and moderately complex questions/issues concerning unit/University policies, processes, and procedures from internal and external contacts 

• Create and maintain files, databases, and reports 

• Monitor and maintain budgets; track expenditures 

• Generate, prepare, and maintain reports and spreadsheets, and authorize processing of payments 

• Compile and organize information to develop agendas, meeting materials, and reports 

• Arrange meetings; lead coordination and planning of special events, conferences, and other functions 

• Support the planning and coordination of moderately complex projects 

• May act as or support facilities coordinator and manage keys/key inventory 

• May assist in the supervision and training of student and assigned support staff 

• Serve as resource to others on a variety of subjects including office equipment, software application usage, and information processing procedures 

 

This position typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience.  

The Division of Development and Alumni Relations is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.

 

The following background checks must be successfully completed for this position: 

This position will require successful completion of standard background checks. 

 

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.  

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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