Administrative Support Associate – Journey

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Position Details
Position Information

Job Title	Administrative Support Associate – Journey
Position Number	962041
Vacancy Open to	All Candidates
Time-Limited	No
Department Homepage	https://internal-medicine.ecu.edu/general
Advertising Department	IM-GENERAL MEDICINE
Division	ECU Health/BSOM
Classification Title	10421 Admin Support Associate
Competency Level	2 – Journey
Working Title	Administrative Support Associate – Journey
Number of Vacancies	1
Full Time Equivalent (FTE)	1.0
Full Time or Part Time	Full Time
Recruitment Range	$31,200 – $40,156
Anticipated Hiring Range	$31,200 – $36,000
Salary Grade Equivalency	GN04
Work Schedule	M-F
Work Hours	8-5
Position Location (City)	Greenville
Job Category	Staff – Office/Clerical
Organizational Unit Overview	The Division of General Internal Medicine (GIM) provides clinical care to adults and educational direction to students at the Brody School of Medicine and residents in multiple training programs. We are committed to these services for the patients of eastern North Carolina and for our trainees at all levels. Our internists provide primary and comprehensive medical care for adults. We have a robust outpatient clinic where we provide primary medical care, chronic disease management, and urgent care services. We also have several specialty clinics, including a Geriatrics Clinic led by our board-certiﬁed Geriatrician, a regional Anticoagulation Clinic, and a combined Internal Medicine-Psychiatry Clinic. We deliver all of this this care both as individual faculty practices and in collaboration with our resident physicians in the Department of Internal Medicine.
Job Duties	The duties assigned to this position include, but are not limited to, clerical support to GIM faculty and staff, screening of incoming calls and greeting visitors to the section; scheduling clinical and administrative-related appointments; retrieval/organization of records and information (i.e., library searches, medical record retrieval); communication (written and oral) with internal and external customers (patients, referring physicians, medical complex personnel, etc.); pickup, distribution and preparation of mail; general record keeping; preparation of documents (transcription/typing); and performance of purchasing-related tasks. This position will also provide coverage for other areas of Internal Medicine as needed. Employment in this position provides eligibility to participate in the UNC Optional Retirement Program (ORP) which offers matching employer contributions and employee control of investment choices, along with eligibility to participate in various Voluntary Supplemental Retirement Plans (401k, 403b. 457). This position is not eligible to participate in the NC Teachers’ and State Employees’ Retirement System (TSERS). Additionally, this position offers multiple voluntary options for Medical, Dental, Vision, and Life Insurance as well as various supplemental plans including Critical Illness, Flexible Spending Accounts, Cancer, and Disability. CLINICAL SUPPORT POSITION – NOT SUBJECT TO STATE HUMAN RESOURCES ACT. The Brody School of Medicine at East Carolina University is aﬃliated with ECU Health Medical Center, which serves as its teaching hospital, as well as the ﬂagship hospital for ECU Health.
Minimum Education/Experience	High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
License or Certification required by statute or regulation	None
Preferred Experience, Skills, Training/Education	Intermediate experience with Microsoft Word and Excel is preferred.
License or Certification required by the Department	None
Special Instructions to Applicant	Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section. If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment). Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities. Applicants must be currently authorized to work in the United States on a full-time basis.
Job Open Date	02/23/2024
Job Close Date – Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed.	03/01/2024
Open Until Filled	No
Quick Link for Direct Access to Posting	https://ecu.peopleadmin.com/postings/67417
Alternate option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
AA/EOE	East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA[email protected] .
Eligibility for Employment	Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Office of Human Resources Contact Information	If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

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