Administrative Support Consultant

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position:

We are looking for detailed oriented and passionate professional, who will help us change people lives in Latin America and the Caribbean supporting the management of grant and externally financed projects through trust funds and co-financing resources.

You will work in the Grants and Cofinancing Management Unit (GCM) part of the Office of Outreach and Partnerships (ORP). GCM serves as an accountable interface that links partners resources to IDB projects, knowledge products, and programs that meet the needs of Latin America and the Caribbean through close coordination with IDBG’s operational units and the Resource Mobilization Division. The GCM key functional areas include managing partner resources, ensuring compliance with donor agreements and IDB policies, as well as reporting back to partners.

What you’ll do:

Support for department agenda and logistics management:

• Support GCM front office calendar and agenda with a focus on the Unit Chief and GCM’s business priorities, coordinating within ORP and across the IDB Group in the day-to-day operation ensuring business continuity.
• Assist in planning, coordination, and execution of internal and external meetings and events under GCM responsibility. Provide administrative and logistics support.
• Manage GCM email account and support correspondence to general inquiries related to IDB Group’s fund management activities from internal and external stakeholders through coordination with relevant business units, ensuring deadlines are met.

Corporate and administrative support:

• Provide the Front Office with overall administrative support and to all GCM members as needed.
• Review all documents submitted from/to the Unit Chief ensuring accuracy, completeness, and compliance as per operational and administrative procedures.
• Assist in the preparation, communication, translations, and recording of corporate corresponding, presentation materials, meeting minutes, announcements, and any other official documents.
• Prepare PowerPoint presentations, reports and other outputs as required collecting information and inputs from GCM members.
• Prepare, coordinate and follow-up on travel arrangements, in addition to preparation travel expenses reports.
• Formatting of documents in MS Word according to Bank’s standards.
• Submission of documents for publication in the Office of the Secretary (SEC) D2S system.
• Support Front Office in the purchase of materials and supplies.

Other:

• Support the Single Window group.
• Support Fund Coordinators as needed.
• Additional activities may be undertaken as needed.

What you’ll need :

Education:

• Associate degree in Economics, Political Science, Business Administration, International Relations, or other fields relevant to the responsibilities of the role.

Experience:

• At least 2 years of progressive related experience.

Languages:

• Proficiency in English and one of the other Bank official languages (Spanish, French or Portuguese) is required.

Source: https://iadbcareers.referrals.selectminds.com/jobs/administrative-support-consultant-6407