Administrative Support Consultant for the Office - Tenders Global
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Administrative Support Consultant for the Office

Inter-American Development Bank

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Job Description

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Description

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The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position:

Established in 1959, the Inter-American Development Bank (“IDB” or “Bank”) is the main source of financing for economic, social and institutional development in Latin America and the Caribbean. It provides loans, grants, guarantees, policy advice and technical assistance to the public and private sectors of its borrowing countries.

We are seeking a motivated and detail-oriented consultant to join our team and provide administrative support to the Office of the Special Advisor on Climate Change. This Office is responsible for enhancing coordination and fostering synergies within the IDB Group and with external partners on Climate Change issues in order to achieve greater impact. The Office also advises the President of the Bank on the respective Action Plans, development impact of IDB Group financed activities and related corporate affairs. 

You will work as an administrative support consultant for the Special Advisor on Climate Change and the Office team.

What you’ll do:

Provide administrative support to the Office of the Special Advisor on Climate Change in daily Front Office activities, as follows:

Executive and Office Support:

  • Coordinate the day-to-day agenda of the Special Advisor on Climate Change.
  • Support in organizing travel logistics and related arrangements for the Special Advisor and the office staff.
  • Coordinate D2S documentation.
  • Provide general administrative support to Special Advisor, Office staff, and resource planners.
  • Support the Office with miscellaneous activities, including greeting visitors, scheduling office resources, among others.
  • Capture comprehensive meeting notes and generate minutes for internal distribution when needed.
  • Provide information and guidance on the application of IDB administrative policies, regulations, and procedures.
  • Perform any other activities in supporting the day-to-day operations of the Office.
Event Coordination and Communications:
  • Support in the coordination of logistical arrangements for meetings and workshops, including agenda preparation, participant lists, technological requirements, and coordination with internal and external stakeholders.  
Resource Planning Support:
  • Support the Resource Planners in tasks related to hiring processes for complementary workforce and consulting firms, when needed.
  • Support the Resource Planners in all tasks related to the Office miscellaneous expenses, including proper documentation of payments and receipts.
What you’ll need:
Education:
  • Bachelor’s degree in business administration, international relations, or relevant fields.
Experience:
  • Between 2 and 5 years of relevant work experience. Experience working at the IDB Group and/or with high-level executives is desired. Calendar/agenda management and travel coordination experience highly desired.  Systems: Proficiency with Microsoft Office, including Outlook required. Concur system is a plus.
Languages:
  • Proficiency in English and Spanish is required. Knowledge of one of the other Bank official languages (French, or Portuguese) is desired.

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