Administrative Support Consultant for the Office of Special Advisor on Gender and Diversity

The Office of the Special Advisor on Gender and Diversity is responsible for enhancing coordination and fostering synergies within the IDB Group and with external partners on Gender and Diversity in order to achieve greater impact.  The Office also advises the President of the Bank on the respective Action Plans, development impact of IDB Group financed activities and related corporate affairs.  The selected candidate will support the Special Advisor on Gender and Diversity and its team.

What you’ll do:

• Provide administrative support to the Office of the Special Advisor on Gender and Diversity in daily Front Office activities, as follows:

Executive and Office Support:

• Coordinate the day-to-day agenda of the Special Advisor on Gender and Diversity.
• Support in organizing travel logistics and related arrangements for the Special Advisor and the office staff.
• Coordinate D2S documentation.
• Provide general administrative support to Special Advisor, Office staff, and resource planners.
• Support the Office with miscellaneous activities, including greeting visitors, scheduling office resources, among others.
• Capture comprehensive meeting notes and generate minutes for internal distribution when needed.
• Provide information and guidance on the application of IDB administrative policies, regulations, and procedures.
• Provide periodic briefing materials.
• Prepare PowerPoint presentations.
• Perform any other activities in supporting the day-to-day operations of the Office.

Event Coordination and Communications:

• Support in the coordination of logistical arrangements for meetings and workshops, including agenda preparation, participant lists, technological requirements, and coordination with internal and external stakeholders.

Resource Planning Support:

• Support the Resource Planners in tasks related to hiring processes for complementary workforce and consulting firms, when needed.
• Support the Resource Planners in all tasks related to the Office miscellaneous expenses, including proper documentation of payments and receipts.

What you’ll need:

Education:

• Bachelor’s Degree.

Experience:

• Between 2 and 5 years of relevant work experience. Experience working at the IDB Group and/or with high-level executives is desired.

Languages:

• Proficiency in English and Spanish is required. Knowledge of one of the other Bank official languages (French, or Portuguese) is desired.

Key skills: 

• Learn continuously.
• Collaborate and share knowledge.
• Focus on clients.
• Communicate and influence.
• Innovate and try new things.

Technical Skills:

• Calendar/agenda management and travel coordination experience highly desired.
• Systems: Proficiency with Microsoft Office, including Outlook required.
• Concur system is a plus.

Source: https://iadbcareers.referrals.selectminds.com/jobs/administrative-support-consultant-for-the-office-of-special-advisor-on-gender-and-diversity-6011