tendersglobal.net
Job Category
CUPE 2950
Job Profile
CUPE 2950 Salaried – Administrative Support 4 (Gr8)
Job Title
Administrative Support
Department
CUPE Staff and Work Learn Students tendersglobal.net Institute for Critical Indigenous Studies
Compensation Range
$4,601.00 – $4,953.00 CAD Monthly
Posting End Date
February 23, 2024
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
Jul 5, 2024
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The position proactively and independently oversees the administration of all CIS programs, including coordinating work processes, establishing work schedules and priorities, financial processing, assisting with human resource processes, arranging and overseeing academic events (e.g. speaker series, conferences, etc.), facility repairs and renewal. This position also provides confidential administrative support to the Director and Administrator, and general administrative support to CIS faculty and staff.
The Institute for Critical Indigenous Studies (CIS) is an interdisciplinary research unit for Indigenous critical theory and politics, language revitalization, arts research, and applied social practice within the humanities and social sciences at UBC. In addition to providing institutional support for undergraduate and graduate education and a home for visiting scholars in the field and Indigenous artists, CIS fosters ethical research practices and meaningful partnerships with communities that further the social and political health, capacity, and self-determination of Indigenous peoples locally and globally.
Organizational Status
The position reports directly to the Administrator of the Institute and works closely with the Senior Program Assistant (students), Associate Director, Director, faculty, students in the Institute
Work Performed
ADMINISTRATION
FINANCE AND HUMAN RESOURCES
COMMUNICATIONS AND EVENTS
COMMUNITY BASED PARTNERSHIPS
FACILITIES
Consequence of Error/Judgement
The essence of the Institute for Critical Indigenous Studies is collaborative and meaningful relationships (student/faculty/staff/community) – any administrative error can damage this. The Institute relies heavily on the judgment, capability, and performance of the incumbent. The lack of attention to detail and oversight of financial processing and submission of appointments can negatively impact the reimbursements/payments/payroll of community partners, students, faculty and staff, jeopardizing those relations. Administrative error and disorganization can result in inefficiency of departmental operation and unmet deadlines. Lack of tact and errors in judgment will directly impact the reputation and credibility of, and could lead to inconvenience and embarrassment to, CIS and the University.
Supervision Received
This position reports to the Administrator of the Institute for Critical Indigenous Studies. The incumbent is expected to work independently and in collaboration with staff, faculty, and students. When unusual complexities arise, the incumbent is expected to consult with the Administrator, Associate Director and Director. Work is reviewed in terms of achieving overall objectives of the Institute.
Supervision Given
Participates in the hiring, onboarding, and formally trains new staff on work procedures and oversees the work of students and/or temporary staff. This position may have supervisory responsibility for the Work Learn student(s) the Institute hires.
Minimum Qualifications
High School graduation, plus a two year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.
– Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
– Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
Bachelor’s degree an asset. Background in Indigenous issues, endangered languages, or intercultural education preferred. Experience with Indigenous communities preferred. Demonstrated experience in administration, event planning and community building. Ability to maintain accuracy and attention to detail. Ability to exercise tact and discretion when handling culturally sensitive issues and interacting with students and community members. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to work effectively independently and in a team environment. Ability to exercise judgement under pressure and demonstrate initiative when handling matters of a complex, non-routine nature. Ability to effectively use Microsoft Office at an intermediate level. (e.g., Outlook, MS Word, MS Excel). Ability to effectively use video conferencing and document sharing tools (Zoom, Microsoft Teams). Experience with UBC systems (WorkDay, Planon, Pinnacle) preferred. Experience with SCIENTIA an asset. Previous work experience with WordPress and Adobe Acrobat would be beneficial.
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