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Title: Administrator, Global Engagement Programs
FLSA Status: Non-Exempt
Supervisor: Program Director, Global Industry Engagement
Location: US-Fairfax*
Department: Global Industry Engagement
Alt Work Eligibility: CWW-Y, Telework-Y, Remote-N*
*while regular in-person attendance in the office is not required, candidates must be able to access Fairfax, VA corporate office as needed to fulfill job duties*
Level: Staff
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Starting base salary range is $45,000-$50,000. Individual compensation will be commensurate with the candidate’s experience. Full benefits are available and the position is eligible for the Staff level annual bonus program.
Why You’ll Love Working Here:
Summary of Position:
AVIXA is seeking a program Administrator to join our dynamic team. The ideal candidate has program fulfillment experience, high-level of organization, and willingness to handle several administrative tasks, allowing the Global Industry Engagement department to function smoothly. This person is also self-motivated, with strong time and task management skills.
The program Administrator reports to the Program Director and serves as a connector of internal stakeholders, tracks fulfillment tasks, and closes the loop on deliverables to achieve program success.
This person assembles and distributes AVIXA member program deliverables, both internally and to external clients. The Administrator supports program success through scheduling events, maintenance of shared calendars, communicating program metrics with outside partners, and supporting department operations. As the point person at AVIXA headquarters, this person will also serve as main GIE contact for shipping materials to regional events throughout the year.
Major Duties & Essential Responsibilities:
PROGRAM FULFILLMENT – 40%
PROGRAM SUPPORT – 30%
PROCESS SUPPORT – 20%
INVENTORY MANAGEMENT – 10%
Other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education: Bachelor’s degree or equivalent education and/or experience preferred.
Experience Level: Previous administrative experience or equivalent work experience in a relevant field, preferably at least 1-year experience working with association management.
Technical Skills:
Other preferred skills: Not-for-profit knowledge, client relationship skills, event experience. Successful candidate must be highly organized, have great time management skills, and be able to prioritize their work for multiple concurrent projects and tight deadlines.
This description describes the general duties and responsibilities of the position. It is not a complete list of duties and the employee may be required to take on additional duties and responsibilities as required by the needs of the association.
EEO Policy Statement: It is the policy of AVIXA to provide equal employment opportunities to all qualified persons, and to recruit, hire, train, promote, and compensate persons in all jobs without regard to race, color, religion, age, sex, national origin, disability, sexual orientation, or any other category protected by law.
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