Job description
We are seeking two Admin / Schedulers, one at our Gwelup site and the other at our Midland site.
These are full time roles, Monday to Friday, with the added benefit of free onsite parking. If you are highly organised and enthusiastic about supporting our aged care services, we invite you to apply!
Why join us?
- Values-based organisation
- A fantastic team environment
- First class training and development opportunities
- Discounts on health insurance through HBF or Medibank
- Discounts on banking products through Bankwest
- Access to an Employee Assistance Program (EAP)
- Discounts at JB HI-FI & The Good Guys
About your new role:
This position works closely with the Manager of Residential Care to schedule and organise staffing within the facility. The role is essential in ensuring efficient and effective service delivery to residents, and maintaining a high standard of care and support.
Duties:
- Prepares and manages rosters within the facility.
- Consistent assignment of staff to resident groups that supports resident wellbeing.
- Rosters reflect staff availability and are within the allocated and approved hours/budget.
- Rosters are developed in advance and staff notified at least two weeks before the commencement date.
- All vacant shifts are filled, following established protocols and approvals.
- Staff are rostered for mandatory, role specific and ad-hoc training; and the roster is updated daily to reflect shift and staff changes, following the commencement of the roster.
- Monitors vacant shifts to ensure recruitment is undertaken in a timely manner to minimise the use of agency in line with established protocols and approvals. This includes assisting with the recruitment of new staff.
- Develops rosters that are efficient in terms of compliance with staff awards, and agreements.
- Manages leave effectively to maintain appropriate levels of staff cover.
- Creates and maintains employee files.
- Liaises with People and Culture for new contracts and variations to contracts.
- Assists staff as the first point of contact for pay enquiries and liaises with Payroll.
- Creates and distributes correspondence to staff, e.g. performance appraisal notifications and sick leave letters.
- Provides and participates in other areas of office and administrative activity, such as filing, telephones, and reporting as required.
Skills and Experience:
- Demonstrated skills and experience in rostering and/or scheduling using a comprehensive
- electronic rostering system (Kronos preferred).
- Excellent time management, analytical, organisational and problem-solving skills.
- Effective interpersonal and communication skills (written and verbal), with the ability to communicate effectively with a wide range of stakeholders and customers.
- Responsible and self-directed with an ability to work independently and without supervision.
- An ability to interpret Awards and Agreements and to consider and apply in rostering practice.
- Demonstrated proficiency in a wide range of IT applications.
About Us
BaptistCare is a leading for-purpose Christian-based care organisation that supports thousands of people across more than 100 locations in NSW, ACT and WA. From humble beginnings in 1944, BaptistCare has grown into one of the nation’s most respected care and community services providers. We create strong and caring communities and place people at the centre of all we do.
How to Apply
If this sounds like you, we would love to hear from you. Click ‘Apply Now’ and follow the prompts.
Applicants are encouraged to apply as soon as possible as applications may be reviewed prior to the closing date; and as such the closing date is subject to change without notice.