Advancement Assistant, Arts & Sciences, Graduate School, Libraries

The Advancement Assistant operates as a key support member of the
Arts & Sciences, Graduate School, Libraries team and is a
crucial part of the Office of Advancement at the University of
Colorado Boulder! Under the guidance of the Sr. Director, Donor and
Alumni Relations, this position provides administrative support for
a hard-working and collaborative external relations and advancement
team and will work on many projects and tasks. 
This role will perform administrative duties that are variable and
sophisticated in nature and is tasked with exercising a high level
of discretion and confidentiality, especially as it relates to
assigned responsibilities with donors, faculty, staff and other
constituents. This role applies skills and knowledge in multiple
administrative functions, but many responsibilities reflect a
distinct Advancement and constituent engagement component. 
  The University of Colorado Boulder is committed to building
a culturally diverse community of faculty, staff, and students
dedicated to contributing to an inclusive campus environment. We
are an Equal Opportunity employer, including veterans and
individuals with disabilities. Who We Are CU Boulder Advancement is
committed to a culture of joy, motivated by collaboration,
passionate about excellence and driven by impact. These four values
define our culture and drive our engagement and fundraising
success. 
At CU Boulder Advancement, we allocate time and resources to
diversity, equity, and inclusion (DEI). Our efforts contribute
directly to our division’s core values and to advancing CU
Boulder’s mission through impactful fundraising and engagement
results. As a team and as individuals, we commit to learning about
and challenging systems, policies, and practices that enable
oppressive ideologies to recur in our community. (Oppressive
ideologies include racism, sexism, ableism, heterosexism, and other
“isms” that cause harm. This list is not exhaustive and may evolve
in our pursuit of collective liberation.) Embracing our
responsibility to lead and model helps promote the culture we
desire while supporting our internal and external constituents.
Accountability for our commitment to DEI is established through
specific individual and team goals that evaluate our progress and
growth. What Your Key Responsibilities Will Be
Administrative Support 

• Assist with the tracking, stewardship and engagement of
  volunteers for the Arts & Sciences, Graduate
  School, Libraries. 
• Initiate, schedule and coordinate internal and external
  meetings for the Arts & Sciences, Graduate School,
  Libraries donor relations and alumni engagement
  team. 
• Assist with donor stewardship initiatives, including
  supervising fund agreement deliverables and distributing
  scholarship recipient letters to donors. 
• Monitor and record donations and event payments. 
• Serve as the procurement lead for the team by coordinating
  payment of vendors, completing expense reports, and other budget
  management tasks as assigned. 
• Provide event support and preparation as necessary. 
• Coordinate the inventory ordering and tracking for branded
  event materials and giveaways. 
• Assist with planning tasks such as venue searches/reservations,
  vendor inquiries/ordering, nametag printing, calendar updates, and
  other logistical needs. Build registration pages in Cvent or other
  appropriate platforms including relevant branding and other
  requirements based on the unique needs for each
  initiative. 
• Manage all registration updates, changes, and reports leading
  up to the initiative along with appropriate post-initiative
  tracking and survey administration. 
• Proactively engage with the division’s Administrative Team
  (A-Team) and attend scheduled meetings. 
• Assist with special projects. 

Communication Support 

• Develop competence in using the e-Comm platforms which
  currently include Cvent, Marketing Cloud and Salesforce. 
• Build email communications in Marketing Cloud for event
  invitations, volunteer opportunities, and necessary
  communications. 
• Assist with increasing awareness of engagement activities among
  Arts & Sciences, Graduate School, Libraries faculty/staff,
  advancement colleagues, alumni, and students as
  appropriate. 
• Assist with the execution of physical mailings by curating the
  distribution list, ordering necessary supplies, and coordinating
  the send. 

Office Management 

• Answer and direct phone calls; screen phone messages and
  distribute/follow-up as necessary. 
• Receive, process and distribute unit mail/inter-office
  correspondence. 
• Prepare and submit expense reports; prepare purchase
  requisitions for various office needs; maintain office supply
  inventory. 
• Serve as a liaison between the Arts & Sciences, Graduate
  School, Libraries donor relations and alumni engagement team and
  various internal and external constituents. Research and gather
  information on various topics as necessary and expedite the flow of
  information to staff. 
• Resolve IT/software related issues for the team.

What You Should Know

• This position will occasionally be required to work
  evenings/weekends.
• This position has the ability to work a hybrid schedule with
  some days on campus and some days remote.

What We Can Offer The salary range for this position is
$53,000-$58,000 annually. Relocation assistance may be available
within department guidelines. 

The University of Colorado offers excellent benefits, including medical, dental,
retirement, paid time off, tuition benefit and ECO Pass. The
University of Colorado Boulder is one of the largest employers in
Boulder County and offers an inspiring higher education
environment. Learn more about the University of Colorado Boulder.

What We Require

• At least 1+ years of experience directly related to the work
  assignment. 
• Bachelor’s degree or equivalent experience or combination of
  education and experience may substitute. 

Special Instructions  Please apply by March 24,
2024 for consideration.
Note: Application materials will not be accepted via email. For
consideration, please apply through CU Boulder Jobs using the
provided URL.