Advancement Associate

The Smithsonian Asian Pacific American Center (APAC) is seeking
a dynamic advancement professional to join our team at a moment of
pivotal growth. The Smithsonian Asian Pacific American Center,
established in 1997, strives to ensure the representation and
inclusion of Asian Americans, Native Hawaiians, and Pacific
Islanders (AANHPIs) in the Smithsonian’s collections, research,
exhibitions, and programs. Since celebrating its 25th anniversary
in 2022, APAC has expanded its mission to amplify AANHPI voices and
stories within and beyond the Smithsonian. 

Through education initiatives, publications, and public
programs, APAC is providing new avenues to document, celebrate, and
share the rich and diverse art, history, and culture of AANHPIs.
APAC will open its inaugural physical exhibition at the Smithsonian
American Art Museum in 2024. Upcoming exhibitions at other
Smithsonian museums are being planned, paving the way for the
establishment of a dedicated APAC gallery on the National Mall.
This period of significant and fast-paced transformation will shift
APAC’s mostly virtual presence into more physical and enduring
spaces. The Smithsonian continues its commitment to preserving and
showcasing the vibrant narratives of AANHPI peoples and
communities.

The incumbent will expand upon existing structures to build a
robust network of donors, stakeholders, and supporters to help
realize the unit’s ambitious mission. This position will
organizationally be referred to as the Advancement Associate and
will assist APAC’s Director of Advancement in fundraising efforts
at this critical moment. This position is based in Washington,
DC.

Key Responsibilities

The Smithsonian Asian Pacific American Center seeks to hire a
qualified candidate to fill the position of advancement associate.
This position reports to the APAC Director of Advancement and
provides technical and administrative support to all aspects of the
APAC advancement program. The advancement associate will play a
pivotal role in advancing the mission of APAC by strategically
engaging with donors, overseeing fundraising campaigns and
contributing to APAC’s vision. Collaborating closely with APAC
staff and the wider Smithsonian advancement teams, the advancement
associate will leverage communication skills to expand APAC’s donor
base and secure vital resources. Major duties will include:

• Gift Processing – Prepares and reviews new
  gifts, payments, and pledges, coordinating closely with the Office
  of Advancement to track and process payments.

• Donor Information and Relations – Responsible
  for correspondence with APAC supporters and stakeholders including
  mailings for invitations and solicitation packages. Reviews and
  edits materials, correspondence, presentations, and brochures with
  current and accurate updates. Analyze biographical and gift
  information to assess participation patterns of constituents.
  Assist with logistical preparations for special events and
  guests.

• Data Processing – Maintains and expands data
  base records of incoming and outstanding gifts, payments, and
  pledges and relevant donor and prospective donor files. Conducts
  donor research. Monitors information in the SI advancement
  database, including donor and prospective donor biological
  information.

• Research –Conducts research on potential
  donors with the goal of matching the interests of prospects to
  upcoming exhibits, programs, and unit’s needs. Drafts profiles of
  prospects and compiles findings for consideration by advancement
  staff.

• Administrative Support – Compile data for
  stewardship reports for donors with responsibility for drafting
  text, recommending graphic design, and providing statistical
  tables. Track all correspondence, facsimiles, reports, etc., and
  follows-up to ensure timely action and replies. In coordination
  with staff or supervisor, arranges for meetings, contact
  participants, assemble correspondence, records, reports, and other
  materials.

Skills, Knowledge, and Expertise

Qualified candidates will successfully demonstrate strong
communication skills, an ability to successfully manage multiple
deadlines in a fast-paced office setting. The successful candidate
will have a passion for learning and exploration, and the desire to
join a dynamic and growing operation. Experience working with Asian
Pacific American donors or organizations and/or a familiarity with
topics and issues related to Asian Pacific Americans is preferred
but not required. Occasional work during the evenings and weekends
may be necessary.

Applicants who wish to qualify based on education completed
outside the United States, must be deemed equivalent to higher
education programs of U.S. Institutions by an organization that
specializes in the interpretation of foreign educational
credentials. This documentation is the responsibility of the
applicant and should be included as part of your application
package.

Any false statement in your application may result in your
application being rejected and may also result in termination after
employment begins.

Application Instructions

The Smithsonian Institution values and seeks a diverse
workforce. Join us in “Inspiring Generations through Knowledge and
Discovery.” Interested candidates should submit their resumes using
this
link by February 8, 2024. Resumes should include a description
of your paid and non-paid work experience that is related to this
job; starting and ending dates of job (month and year); and average
number of hours worked per week. Relocation expenses are not
paid.

What To Expect Next: Once the vacancy announcement closes, a
review of your resume will be compared against the qualification
and experience requirements related to this job. After review of
applicant resumes is complete, qualified candidates will be
referred to the hiring manager.

Commitment to Diversity, Equity, and
Inclusion

The Smithsonian Institution provides reasonable accommodation to
applicants with disabilities where appropriate. Applicants
requiring reasonable accommodation should contact [email protected]. 
Determinations on requests for reasonable accommodation will be
made on a case-by-case basis.  To learn more, please review
the Smithsonian’s Accommodation
Procedures.

The Smithsonian Institution is an Equal Opportunity
Employer. We believe that a workforce comprising a variety
of educational, cultural, and experiential backgrounds support and
enhance our daily work life and contribute to the richness of our
exhibitions and programs. See Smithsonian EEO program
information: www.si.edu/oeema.