Org. Setting and Reporting

This position is located in Bangui, within the Aviation Section of the United Nations Multidimensional Integrated Stabilization Mission in the Central African Republic (MINUSCA). The Air Operations Assistant (Aircraft user’s reports) at this level usually reports to the Chief of Unit or an Air Operations Officer. The Air Operations Assistant (Aircraft user’s reports) is responsible for ensuring the database on aircraft utilization reports is accurate and the contracts database is updated in real-time.

Responsibilities

Within the limits of delegated authority, the incumbent at this level performs the following duties: • Monitor on daily basis the Aircraft Use Report (AUR) database and ensure that all data entered by the Flight Following in the Aviation Information Management Suite (AIMS) are accurate. • Check and verify the completed AURs submitted in AIMS against flight backlogs and DFS for accuracy. • Assist in preparing Monthly Aviation Report from AIMS (concerning total flight hours, passengers, cargo, fuel consumptions, non-Availability of aircraft, sorties, type of flights, and occurrences) for transmission of this report to UNHQ/ ATS for further action. • Prepare Monthly AUR Verification concerning total flight hours, passengers, cargo, fuelconsumptions, non-Availability of aircraft, sorties, type of flights, and occurrences. • Monitor and maintain a record of out-of-Mission flights and SFRs, liaises with all the Sector Aviation Staff concerning all issues about AUR administration. • Corrects any query that might arise from all ATS Monthly Aviation Reports. Perform other functions as assigned by the Chief ATCU. • Assist in managing and administering the Long-Term Aircraft Charter Agreements and Letters of Assist and ensure all aircraft are operated in accordance with DFS/DPKO Aviation Manuals, DFS/DPKO Aviation Standards, ICAO Annexes, and Air Carriers’ Company Manuals. • Assist in aviation aircraft contract and fleet management by monitoring aviation contract compliance by the air carriers that involves ensuring aircraft specifications and personnel documentation/requirements; aircraft configurations; update of equipment; aircraft markings and aircrew qualifications. • Monitor and update the flight costs calculation table for all Special Flight Request (SFR). Coordinate with the Mission Air Operations Center (MAOC) and Sector Air Operations Staff on daily basis to ensure that all data concerning aircrew are entered into the Aircrew database. • Verify aviation fuel invoices. Prepare statistical reports on the aviation fuel consumption. Provide MINUSCA Fuel Unit with the estimated aviation fuel for the imminent Mission mandate. Coordinate with MINUSCA Fuel Unit for updates on aviation fuel prices in the different Sectors/locations inside the Mission area for flight cost calculations reasons. • Track all fuel consumed by the Air Carriers for non-revenue flights and processes the cost recoveries from the air Carriers. • Manages and updates the Flight Cost Calculation Table used by TCU staff for cost estimate calculations on monthly basis and when needed. • Processes the cost estimates of Special Flight Requests submitted to Aviation Section. • Updates the Flight Cost Calculation Table whenever there is a new contract of incoming aircraft in the mission or when there is a contract change/amendment for any MINUSCA Air Carrier.

Competencies

Professionalism:Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Technical or vocational certificate in Air Transportation, Safety Management, Air Traffic Control is desirable. A diploma from an equivalent military establishment or military/air traffic control training is desirable.

Work Experience

A minimum of five (5) years of progressively responsible experience in Air Transport Operations is required. The minimum years of relevant experience is reduced to three (3) for candidates who possess a first-level university degree or higher.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in French is required.Working knowledge of English is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural, and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.