Alumni + Family Relations Project Coordinator

Job Summary

Rhode Island School of Design (RISD) seeks a new Alumni + Family
Relations Project Coordinator to join its division of Institutional
Advancement (IA). IA is responsible for engaging RISD’s alumni,
parents, students and donors in meaningful ways and encouraging
them to financially support the college. 

Reporting to the Executive Director of Alumni + Family
Relations, the Alumni + Family Relations Officer and Project
Coordinator (ARO) is responsible for supporting a portfolio of
existing and emerging alumni clubs in secondary and emerging
alumni markets. The ARO also serves as the Alumni + Family
Relations coordinator for logistics and communications in support
of all clubs. The incumbent will liaise with and between key
internal and campus partners to ensure efficient operations and
workflow across campus partners as well as councils such as AALC
(Alumni Association Leadership Council).

We seek a culturally competent candidate who will thrive in a
campus environment that is committed to advancing the principles of
social equity and inclusion, environmental and climate justice, and
equal access to resources and opportunities.

Essential Functions:
1.    Manage a portfolio of existing and emerging
alumni clubs (estimated to be 12 – 20) including recruitment and
management of volunteers; providing guidance and direction on club
activities; managing communications between clubs and
members.
2.    Provides operational coordination for internal
and campus partner projects and initiatives utilizing project
management tools and software, including:
a.    documenting, tracking and monitoring
identified project scope, deadlines, assignments and goals.
Proactively alert Executive Director to progress, potential needs
and obstacles and make suggestions as appropriate;  
b.    monitoring and tracking project plans for
alumni events such as regional club and affinity group events,
lifelong learning programming and ensure overall operational
logistical elements within the division are working together from
concept to execution;
c.    In partnership with divisional colleagues,
develops a project plan and executes communications initiatives and
promotions for academic and administrative departmental websites,
social media channels, email campaigns and other communications
channels.
3.    Collect and post content on alumni website
relating to events and activities of interest to alumni and/or
supported by the Office of Alumni + Family Relations. Collect web
content, calendar postings, campus news, and alumni
programs/opportunities of interest to assist in creation of monthly
e-newsletter for alumni.

4.    Create forms/applications, online event
registration, invitations and notifications using various web
applications, and email. Support on-campus events, including RISD
and reunion weekend, alumni club events by creating email blasts,
and calendar entries. Support, directly and indirectly, alumni
social media ambassadors to advocate for and disseminate news and
events from the College.

Additional Functions:
1.    Takes on temporary special assignments and
projects at the direction of the Executive Director, which may
include work in support of any of the individual units within IA.
 Examples may include:
a.    Coordinating and scheduling candidate
interviews and supporting Executive Director with new hire
onboarding;
b.    performing benchmark research on other
institutions; 
c.    gathering and completing specific research for
projects and initiatives.

Required Knowledge/Skills/Experience
●    Ability to work and communicate effectively
with a broad spectrum of divisional and institutional colleagues,
within an environment that values diversity as defined by, race,
color, religion, age, sex, ethnicity, sexual orientation, gender
identity or expression, disability, national origin, veteran
status, or any other characteristic protected by law. 
●    Must have knowledge of, or experience with
digital, and diverse mediums of communication.
●    Strong time management skills. Demonstrated
ability to organize, prioritize and complete multiple tasks
simultaneously with close attention to detail and under
deadlines. 
●    Must be able to work independently and as part
of a team.
●    Demonstrated database entry and reporting
experience (Raiser’s Edge preferred) and strong computer skills in
programs such as Word, Excel, and Powerpoint. 
●    Ability to write persuasively and have strong
interpersonal skills. 
●    Strong work ethic, attention to detail, and
engaging nature.
●    Ability to comfortably and effectively speak in
public and make presentations in meetings.
●    Ability to interact and correspond
professionally with senior staff and distinguished alumni.
●    Ability to monitor and track budgets and
expenses.

●    Bachelor’s degree or equivalent combination
of education and experience. 
●    Minimum two years of experience in an office
setting is required; experience in the higher education or
nonprofit sector is greatly preferred.