About the positionu202F

The grants management unit (GMU) analyst will be responsible for the administration and management of the assigned portfolio of grants, ensuring compliance with donor requirements, excellent donor stewardship, and timely and high-quality information management. the (GMU) Grants management unit analyst, will also be responsible for the administration of sub-grants awarded under her/his portfolio of grants, ensuring the assessment of partners’ capacity and compliance of sub-granting contracts with prime donor requirements.

The position will be based in the operations center of the Americas, located in the Campus of Palmira, Colombia. And will offer hybrid working conditions.

Responsibilitiesu202F

ContraGrant’s administration:

• Provide support to the management and monitoring of the portfolio of projects assigned and ensure that the commitments of the Legal documents with the donors and partners are accomplished on the dates established.
• Conduct a review of donor contracts against the Alliance’s policies and procedures and facilitate the process of contract clearance and signature.
• Facilitate the negotiation of contracts with donors for their subsequent execution considering the policies and procedures established by the organization.
• Set up new grants in the systems and communicate grant openings to internal stakeholders so they are duly informed of compliance requirements and passport information of the grant.
• Maintain an overview of reporting requirements (deadlines, templates, etc.) and communicate it regularly to relevant internal stakeholders.
• Ensure comprehensive information management and filing system, ensuring donor contractual documents, reports, and key correspondences are consistently and frequently filed in the Alliance system and other databases.
• Liaise with donors on all grant-related issues, including submission of donor reports and requests for project variations.
• Work closely with the resource mobilization unit, finance, legal, researchers, and other areas of the organization to ensure that contracts are executed on time.
• Support scientists in the overall management and monitoring of grants, sharing information about compliance requirements and reviewing adherence to them.

Sub-grants administration:

• Guarantee capacity assessment and due diligence review of prospective partners
• Ensure Partners’ awareness of reporting requirements, research ethics, and contractual compliance.
• Support the review of Sub-grant agreements connected to the assigned project portfolio to ensure compliance with the prime donor’s requirements.
• Track and collect cleared reports to be filed in the appropriate digital repositories.
• Provide ongoing support to internal stakeholders and partners throughout the Sub-grant lifecycle on administrative and compliance issues including contract modifications.

Others

• Perform development, maintenance, and updates to the Grant Management Unit manuals, tools, templates, policies, SOPs, and guidance documents. Sharing Africa’s Region perspectives and experiences.
• Proactively proposes strategies or procedural changes required for the Alliance to stay compliant with changing donor regulations or requirements.
• Participate in project review meetings and provide input from the Grant Management Unit.
• Writing skills to produce clear and concise reports.