Analyst

8594BR

Finance & Administration

Sponsored Programs Accounting

Job Summary

Responsible for post-award financial administration of a large portfolio of grants, contracts, and cooperative agreements including but not limited to accounting, internal and external financial reporting, budget compliance, analysis, and forecasting for colleges and research centers. Provide support to the Sponsored Programs Account (SPA) management team and staff by researching and interpreting compliance and allowability questions. Assist in developing and implementing new and modified policies and procedures to improve operational efficiencies.

Job Responsibilities

Major Responsibilities

• Provide excellent service to faculty and staff who are involved in the day-to-day administration of sponsored projects.
• Develop and maintain comprehensive knowledge of the requirements of sponsored programs administration including the application of Federal cost principles, administrative requirements, and audit requirements (OMB Uniform Guidance); federal acquisition regulations (FAR); NY State guidelines/regulations; and all related RIT organizational policies and procedures.
• Possess a thorough knowledge of all Controllers’ Office processes that impact SPA including preparation of journal and budget entries, accounts payable (invoice payment forms, purchase order payments, travel expense reimbursements), accounts receivable, procurement card transactions, payroll and student account adjustments.
• Work closely with Principal Investigators (PIs) and departmental administrative staff to ensure accurate and timely accounting for all sponsored project activity and resolution of outstanding issues on post-award financial management for a portfolio of grants, contracts, and cooperative agreements, including:
• Attend project initiation meetings (PIMs) to gain a thorough understanding of the award’s terms and conditions
• Ensure accuracy of transactions through review and certification of project statements
• Forecast project balances
• Prepare internal and external reports
• Review committed and actual effort for key personnel and determine if fluctuations require sponsor notification
• Review and approve invoices, employee action forms, and position requisitions
• Monitor all projects through monthly reporting; make adjustments as necessary; and, resolve account deficits and/or issues
• To enhance understanding of internal and external policies and procedures, as well as raising awareness of the importance of good internal controls importance, assist with or deliver SPA training workshops to PIs, department administrators and others involved in sponsored project administration.
• Complete special projects and analyses as requested by management.
• Participate in a minimum of 40 hours of training/professional development annually (or a pro rata amount based on standard working hours) applicable to the employee’s current role.

Required Qualifications

Education/Experience:

• BS in a quantitative business discipline (e.g. Accounting, Finance, Economics, Accounting Information Systems);
• Five to six years related accounting and financial analysis experience, OR an equivalent combination of education and applicable experience.
• Enterprise wide financial applications experience
• Advanced knowledge of Excel and Access
• Intermediate knowledge of all other MS Office products.

Skills:

• Strong customer service, organizational skills, and excellent verbal and written communication skills
• The ability to interact effectively and professionally with individuals at all levels of the organization
• Must work independently with minimal supervision and exercise professional judgment in carrying-out all assigned responsibilities.

Key Relationships: Controller’s Office; Sponsored Research Services (SRS); college faculty & staff; Development; Procurement Services, departments across the University.

Preferred Qualifications

Preferred: CPA or MBA; specific higher education and/or not-for-profit expertise and knowledge of the
requirements of sponsored programs administration, accounting practices, and procedure. Knowledge of
Lean principles including evidence of successful application to achieve process improvement.

Skills: Strong customer service, organizational skills, and excellent verbal and written communication
skills required. The ability to interact effectively and professionally with individuals at all levels of the
organization is required. Must work independently with minimal supervision and exercise professional
judgment in carrying-out all assigned responsibilities.

Key Relationships: Controller’s Office; Sponsored Research Services (SRS); college faculty & staff;
Development; Procurement Services, departments across the University.

Work Location

Hybrid — Remote/On-campus

Employment Category

Fulltime

Required Application Documents

Cover Letter, Curriculum Vitae or Resume

What do we believe at RIT?

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you’ll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

How To Apply

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Additional Details

In compliance with NYS’s Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to [email protected]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Hourly/Salary Minimum

45700

Hourly/Salary Maximum

76500