AR Program Support Specialist

Application Deadline: Open until filled; applications will be reviewed as received.

Anticipated Start Date: January/February 2025

Overview:  This position will provide a unique opportunity to join an effective team working with innovative approaches and partnerships to benefit wildlife resources across Arkansas.  This position will have the opportunity to work full-time, with benefits and flexible hours in a home office environment.  With demonstrated skills and results, this position will take on a wide array of responsibilities and duties related to assisting with conservation program support and management.

Primary Duties:

• Develop, manage, and administer databases to track partnerships programs, financial summaries contacts, budgets, agreements, and program results and reporting.
• Assist in the administration, data collection, preparation of reports, and dissemination for associated grants and agreements.
• Assist in the development of promotional and educational materials, including newsletters, monthly communications, brochures, pamphlets, announcements, and magazine articles.
• Assist in providing progress reports and program results to program partners and grantor entities.
• Work with the Pheasants Forever/Quail Forever field staff to manage state programs and partnership agreements, manage landowner contracts, and track partnership program activities.
• Assisting staff in maintaining and updating WLFW related websites and assisting with social media content on a weekly basis.
• Assist with planning events/workshops. Participate in conservation related outreach.
• Track and submit vendor W-9s and invoices for payment.
• Review Arkansas staff quarterly, semi-annual, and close-out reports to make sure agreement deliverables are met and communicated to partners.
• Assist with hiring and onboarding new employees, including required paperwork and workstation item procurement.
• Assist WLFW Bobwhite Coordinator and Regional Programs Support Specialists with other duties as assigned.

Required skills and abilities:

• Demonstrated ability to be detail oriented and organized.
• Demonstrated ability to produce accurate reports and summaries.
• Skilled with Microsoft software packages including Word, Excel, and Access.  Ability to create and manage databases in MS Excel and Access, and Microsoft CRM Dynamics.
• Ability to update websites, social media, and create newsletters, or willingness to learn.
• Ability to work both independently and in a team approach to accomplish desired goals and outcomes.
• Ability to work well with others and possess exceptional interpersonal skills.

Additional skills include:

• Ability to work out of a home office.  All office equipment required for the position is supplied.
• Typing skills of 45 wpm or more.
• Assist staff in planning state meetings, habitat workshops, legislative gatherings, and other meetings of importance to chapters and resource professionals.
• Familiarity with the Internet and sending electronic communication.
• Updating computer software packages.
• Maintain accurate financial reports for partnership programs and prepare financials deposits.

Education and Experience Preferred: Applicant should have at least 5 years of experience, detail oriented, innovative and a resourceful self-starter that is able to work with minimal supervision.   Must be team oriented, with good oral and written communication skills.

Salary and Benefits: 

• Starting pay $45,000
• Health, vision, dental and more insurance plans available
• 401(k) Retirement plan with an employer match of up to 5%
• Paid time off accrued 15 days (120 hours) per year for new employees and increasing after 3 years
• Bereavement/Family/Sick leave of 6 days (48 hours) per year
• 13 paid holidays
• see our Careers page for benefits details pheasantsforever.org/jobs