Position: Area HR Officer
Duty station/Hub/North West Syria Hub
Closing date: 14/11/2023
Humanity & Inclusion is an equal opportunity employer and strongly encourages women and persons with disability to apply.
PRESENTATION OF Humanity and Inclusion
Humanity & Inclusion (HI) is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.
Humanity & Inclusion is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.
For more details on the association: http://www.hi.org/
MISSION CONTEXT
The Syrian crisis is the greatest humanitarian crisis of the last 20 years. According to the latest UN figures, about 13.5 million people are currently affected by the crisis in Syria, including about 6.5 million IDPs, while over 4 million Syrians have sought refuge in neighbouring countries or in Europe. The current humanitarian response only provides a patchy and partial coverage of the growing humanitarian needs. Five years after the beginning of the crisis, the number of injured persons in Syria keeps rising, with a severe lack of rehabilitative care and psychosocial support. In hard-to-reach areas and/or areas of new displacement, local populations and IDPs are in need of emergency assistance in terms of food, household essential items, and other basic needs. The inclusion of the most vulnerable, including persons with disabilities, in the humanitarian response remains a major concern.
HI is managing a remote humanitarian program from three hubs in Jordan, Lebanon and Turkey, along four main pillars:
- Support to health partners (hospitals, care houses, rehabilitation centers, local NGOs) for the provision of comprehensive rehabilitation services (physical rehabilitation, psychosocial support and/or prosthetics and orthotics) through training, technical supervisions and donations of rehabilitation material and/or equipment.
- Provision of basic needs kits – Food baskets, Household Essential Items and Hygiene kits – in one-shot distributions to people who experience a sudden degradation of their living conditions due to renewed conflict, displacement and/or exclusion from humanitarian assistance.
- Education to the risks and effects caused by conventional weapons (including mines, Explosive Remnants of War and Small Arms Light Weapons) and urgent marking of hazardous areas.
- Training and technical support to other humanitarian actors on the inclusion of persons with disabilities and other vulnerable persons in the humanitarian response.
The current intervention is based on a mix of remote management of national teams and remote partnerships with local structures and organization. HI has implemented some direct management programs in the past and is looking for ways to launch more in the coming months.
OBJECTIVES OF THE POSITION
Under the management of the Hub HR Manager, the Area HR Officer will ensure the timely follow-up and management of Human Resources tasks and tools, sharing and ensuring respect and understanding of the HR policies and procedures.
HIERARCHICAL & FUNCTIONAL LINKS:
- Line manager: Hub HR Manager
- Dotted manager Base Manager
- Team Managed: None
- Coordination with Project Managers, Support Managers, HR Officers in the bases and partners
MAIN RESPONSABILITIES
Responsibility 1: Contributes to the quality of personnel administration for HI staff present in his/her geographical area.
- Rolls out personnel administration policies, processes and tools in his/her geographical area.
- Organises staff briefings on administrative matters and local employment conditions
- Produces documents and applies regulatory procedures concerning personnel administration
- Is responsible for implementing HI’s social security policy fairly and in compliance with local legislation
- Ensures that personnel files are archived in compliance with HI’s rules.
Responsibility 2: Is responsible for payroll management
- Responsible for implementing the payroll process within his/her scope of responsibility in compliance with HI’s legal and social obligations, rules and policies
- With delegated authority from his/her HR line manager, represents HI with local administrative authorities (employment inspectorate, etc.)
Responsibility 3: Legal and social aspects: participates in monitoring compliance with the HR legal framework in his/her geographical area
- Monitors and informs his/her manager of the need to renew the legal documents ensuring the legal exercising of the Association’s activities
- Ensures compliance with HI’s legal obligations within his/her scope of responsibility: paying the appropriate social contribution rates, updating knowledge of social minimal and legal obligations, etc., as well as ensuring compliance with the rules of accountability towards donors.
- Relays or organises the dissemination of information to staff (mandatory notices).
- With delegated authority from his/her HR line manager, represents HI with any existing staff representative bodies.
- With delegated authority from his/her HR line manager, represents HI with local administrative authorities (employment inspectorate, tax authorities, etc.).
- Contributes to the management of ongoing disputes with third parties or employees in his/her geographical area
- Contributes to the process of donor’s audits, and provide the required documents swiftly as needed.
Mission 4: Implements the recruitment process for national positions in his/her geographical area; supports the manager at every stage.
• Assists managers on how to apply the recruitment and mobility processes and ensures the process’ quality and compliance with HI policies, particularly in emergencies
• Is responsible for the HR part of the recruitment process in compliance with HI’s policies
• With his/her HR manager, establishes the salary level of the candidate for the job in compliance with the current pay policy and communicates an employment offer to the candidate.
• Establishes and coordinates a local pool of candidates and profiles, and updates it regularly.
• Helps to identify training needs, and to draft and monitor the training plan.
Responsibility 5: Emergency preparedness and response
Contributes to the programme’s emergency preparedness actions and, during an emergency response, adapts his/her working practices to help facilitate an effective humanitarian response by HI.
Responsibility 6: Coordinate with different departments and individuals to support with budgeting related tasks.
. Support the HR Manager with many tasks related to the budgeting reports.
. Assist with the payment reconciliations.
. Track the daily workers and volunteers’ payments with the PMs.
REQUIREMENTS
Education and experience:
- Bachelor’s Degree in Business Administration, Human Resources or any related field
- 3 years of professional experience in HR.
- Working experience in NGO’s is a plus.
Professional & Personal skills:
- Professionalism, Honesty, Reliability, autonomy & sense of responsibility
- Exceptional organization, time management, and attention to detail
- Strong interpersonal, intercultural and human skills
- Very good communication & training skills
- Maintain confidentiality
- Strong computer skills particularly in MS Excel, literacy and numeracy
- Team player, flexible
Language:
- Fluency in Arabic & English language (oral and written)
JOB CONDITIONS
- Remuneration: according to HI salary Scale
- Expected Starting date: 01st of December, 2023
- Duration/ Type of contract: 6 months (renewable)
- Benefits: Transportation and Health Insurance
RETURNING NATIONAL CANDIDATES: We strongly encourage candidates with disability to apply for this position. Humanity and Inclusion strives to attract, motivate and retain staff in our programs.
How to apply
Interested candidates should send a CV to [email protected]. Incomplete applications or applications received after the deadline will be disregarded. Only shortlisted candidates will be contacted.
Incase of disability, please mention any adjustments that will assist you in attending the written test/ interview or undertaking this post.
The applications will be treated confidentially.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. HI also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.