Asset Management Associate

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties:

• In compliance with relevant rules and procedures, support the related asset management activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern.
• Maintain accurate and comprehensive records on asset management activities and provide timely reports and updates both periodically and on request.
• Organize assets auctions in order to be completed in a manner that maximizes revenue for UNHCR.
• Regularly participate in assets disposal and set-up missions within the AoR.
• Identify, assess and recommend vendors (Auctioneer) for selection based on their capability for delivering the best services and cost effectiveness to UNHCR.
• Provide guidance and advice on relevant policies and procedures to counterparts.
• Monitor the quality and accuracy of asset related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in related matters that will assist in decision making.
• Disseminate and promote UNHCR’s global policies, standards and guidance on asset management.
• Liaise with key stakeholders to ensure vehicle accidents and damage are reported and processed in accordance with the prevailing rules and regulations.
• Report on income from sale of assets in cooperation with relevant HQ entities and prevailing rules and regulations.
• Maintain an efficient system for the resolution of asset management issues in support of UNHCR’s users.
• Effectively apply Global Fleet Management insurance provisions when repair of UNHCR assets is required.
• Analyse disposal requisitions to ensure that specifications, disposal dates and all other requirements are in order.
• Assist in the evaluation of service providers and provide advice to UNHCR operations on asset disposals.
• Prepare Transfers of Ownership, Disposals, etc. in order to streamline the asset disposal process.
• Monitor the quality and accuracy of asset-related data in the relevant business systems.
• Compile and analyse statistical information, identify trends and developments in asset-related matters assisting the development of plans and adequate decision making.
• Implement effective asset management, regularly monitoring the asset/fleet pool, saving cost and safeguarding the investment of the Organisation.
• Facilitate receipt, inspection, registration & marking of PPE and organise their physical verification, if requested.
• Draft Right of Use and Transfer of Ownership agreements for signature.
• Prepare disposal forms and cases for the Asset Management Board and organise the disposal of PPE according to Asset Management Board decisions.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications:

• Years of Experience / Degree Level
• For – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
• Field(s) of Education
• Not applicable.
• Certificates and/or Licenses
• IAPSO/UNDP Procurement; Supply Chain Learning Programme (SCLP);
• Trade; Business Administration;
• Economics; Auto Mechanics;
• Marketing

Relevant Job Experience
Essential:

• Ability to work in geographically diverse teams. High degree of integrity. Advanced Excel skills.

Desirable:

• Experience in on-line auctioning. Knowledge and working experience of related business systems.

Language Requirements:

• For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
• For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
• For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

Source: https://unhcr.wd3.myworkdayjobs.com/en-US/External/job/Nairobi-GlobProg-Kenya/Asset-Management-Associate_JR2436696