Company Description

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

Job Description

The Trade and Agriculture Directorate (TAD), in line with the strategic objectives of the Secretary-General, provides relevant and timely information, analysis and advice in support of governments’ efforts to improve the domestic and international performance of their trade, agriculture, food and fishery policies and to maintain the orderly use of export credits. 

TAD is looking for several assistants to provide administrative and organisational support within the Directorate. S/he will carry out a wide range of secretarial and administrative duties.

Main Responsibilities

Meetings and missions

• Organise official meetings, workshops and conferences, as well as high-level seminars and bilateral meetings and conference calls with country officials. This includes room reservations, preparation of participant lists, catering organisation, off site participation of participants with help from conference services, organising travel for external participants, secretarial support during the meetings.
• Organise and prepare official missions for staff including travel arrangements and processing of expense claims; compilation of briefing files for the Head of Division and managers when necessary.
• Maintain multiple level contacts and distribution lists in Outlook and organisation’s contact management system.

Publications and Documents

• Provide assistance in the preparation of documents and reports for publication in both official languages (English and French) and in accordance with the OECD Style Guide. This includes formatting and proof-reading using standard OECD software and preparing documents for publication.
• Help assemble input for briefings, presentations and reports. 

Administration and Communication

• Draft correspondence, invitation letters or notes, in both official languages for a wide range of stakeholders.
• Establish and maintain effective record management, structured document retrieval and workflow management systems such as eShare.
• Prepare contracts, recruitment requests and payment orders for invited experts and external consultants.

Other 

• Carry out other tasks, as required.

Qualifications

Academic Background

• Post-secondary education in a relevant field.

Professional Background 

• Relevant experience in administrative roles, preferably in an international organisation with experience in the organisation of large meetings both on site and abroad.
• Excellent knowledge of the administrative rules and procedures of the Organisation, as well as of the procedures to be followed for the organisation of meetings and missions, or similar knowledge acquired in other international organisations, or proven ability to learn and assimilate new rules and procedures quickly and thoroughly.

Tools

• Excellent knowledge and experience of the MS Office Suite including Microsoft Office Word, Excel, Outlook and PowerPoint.
• Excellent knowledge of or ability to learn quickly, administrative software packages used in the Organisation or other international organisations, e.g., eShare, ONE Community spaces, Concur, EMS, SRM and ONE Author.

Additional Information

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.

Closing Date:

• This vacancy will be filled as soon as possible, and applications should reach us no later than midnight 9 June 2024 (CEST).

Contract Duration

• 13-months fixed term appointment, with the possibility of renewal.

What the OECD offers

• Depending on level of experience, monthly salary starts at 3,705.85 EUR, plus allowances based on eligibility, exempt of French income tax.
• Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.

Salary Information

Please note that the appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant.

Selection Process

For retained candidates, written tests/video-recorded interviews are foreseen in late June and panel interviews are planned for end of July/early August.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.