Assistant Administrative Officer - Tenders Global

Assistant Administrative Officer

United Nations High Commissioner for Refugees

tendersglobal.net

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Description

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All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCRs core values of professionalism, integrity and respect for diversity.
Duties:
  • Monitor the day-to-day personnel and administrative operations of the office.
  • Participates in the recruitment and training of General Service staff for specialized and non-specialized work and assign General Service staff to meet work requirements.
  • Supervises activities concerned with office and grounds maintenance, security, transport and similar services. 
  • Briefs international staff on general administrative matters, provide advice and ensure administrative support as required.
  • Contributes to the preparation of submissions of new or revised procedures and practices.
  • Prepares correspondence, special reports, evaluations and justifications as required on general administrative matters.
  • Handles all personnel matters related to attendance records leave, issuance of visas, licence, etc.
  • Coordinate training and capacity-building activities to staff in administrative related areas.
  • Facilitate the mission travel of staff, including following up on travel authorizations, bookings, tickets.
  • Perform other related duties as required.
Minimum Qualifications:
Education & Professional Work Experience:
  • Years of Experience / Degree Level
  • For P1/NOA – 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree
Field(s) of Education:
  • Public or Business Administration;   Economics;   or other relevant field.
  • (Field(s) of Education marked with an asterisk* are essential) 
  • Certificates and/or Licenses 
  • Not specified.
Relevant Job Experience:
  • Essential
  • Not specified.
  • Desirable
  • Good knowledge of UNHCRs administrative rules and procedures. Completion of UNHCR learning programmes or specific training relevant to functions of the position.
Language Requirements:
  • For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
  • For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
  • For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

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