Assistant Banking - Tenders Global

Assistant Banking

European Bank for Reconstruction and Development

tendersglobal.net

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Description

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The Assistant provides administrative support to FI Turkiey team and other team members, including travel arrangements, daily administrative support and secretarial assistance in project preparation.
Accountabilities and Responsibilities: 
  • Screen telephone calls, taking messages and passing them on as appropriate, providing a professional front of house service.
  • Distributions of mail, sending out fax messages ensuring the correct correspondence gets to the correct EBRD staff member.
  • Manage the diaries of the Bankers if required to assist with the smooth running of the office and key stakeholder’s schedules. 
  • Proof read and draft routine business correspondence for Banker’s signature, editing, photocopying, scanning and binding documents;
  • Organising conference calls, video conferences, external and internal meetings;
  • Travel arrangements for various business trips, including visas arrangements and preparation of ECFs and following up reimbursement process
  • Providing administrative support in project preparation/ due diligence/ monitoring: updating projects databases and filing project documents, preparation of contract request forms, communication with TC team
  • Maintaining the filing system to ensure instant retrieval of up-to-date information (Project link)
  • updating DTM entries as per the OPSCOM minutes and memo;
  • OpsCom preparation: video-link organising.
  • Assist in the organisation of workshops and seminars, preparing presentations for internal and external meetings;
  • Working with visiting missions in the related areas
  • To replace receptionist in her absence
  • Ad-hoc other secretarial and administrative duties when required.
  • Assist OGC related issues particularly processing of POAs related to the projects; processing of legal documentation, safekeeping; completion of OGC formsTranslation of short documents (max. 1,5-2 pages)
  • Depending on RO working with petty cash payments can be required
  • May be assigned to coordinate visa/registration issues, liaise with the MFA
Knowledge, Skills, Experience and Qualifications:
Academic Qualifications:
  • Higher education
  • Fluent English and Turkish, with excellent written and oral communication skills
Experience/Knowledge:
  • Secretarial and administrative experience essential
  • Good organisational skills, proactive and flexible attitude to work essential.
  • Ability to prioritise own work and to work on own initiative.
  • Good communications skills, including pleasant and efficient telephone manner
  • Attention to detail and eye for accuracy
  • Ability to cope well under pressure
  • Ability to build effective working relationships with clients and colleagues in a multicultural environment
  • Conscientious, reliable and flexible with a professional and helpful attitude.
  • Strong team player, with the ability to work highly efficiently and cheerfully and to handle simultaneous assignments involving a wide range of bank-wide contacts.
  • Willing to work overtime as and when required, sometimes at short notice.
  • Good coordination skills to liaise and organise the work for the FI team with various teams in HQ and in Turkiey
  • Ability to multi-task while remaining calm and professional and a capacity for hard work.
  • Excellent interpersonal manner, including tact and diplomacy.
  • Ability to exercise judgment on and deal discretely with confidential/sensitive information and data.
  • Ability to take on responsibility.
  • Excellent time-keeper.

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